Job Title: Business Operations and Payroll Manager
Job Description

This position is a central, high-visibility role responsible for ensuring the smooth execution of day-to-day business operations, with a strong emphasis on managing contractor payroll. You will coordinate across departments, manage vendor relationships, and support compliance, travel, and administrative functions to keep the business running efficiently.

ResponsibilitiesCoordinate logistics for internal and external personnel, including travel, accommodation, and onboarding.Maintain and update the company’s travel calendar and ensure adherence to client travel policies.Manage office services, including utilities, cleaning, and building access, along with vendor relationships.Oversee health insurance and company insurance policies for staff and contractors.Support seasonal initiatives such as client gifting, events, and outreach.Maintain and update company website and LinkedIn with relevant content.Identify and implement process improvements and vendor optimizations.Perform right-to-work checks and ensure compliance documentation is accurate.Manage weekly and monthly contractor payroll processing.Liaise with third-party payroll providers and internal finance teams.Validate and process timesheets, invoices, and expense claims.Respond to contractor inquiries regarding payments and invoices.Track payroll metrics and maintain accurate records.Collaborate with HR and Finance to ensure compliance with US payroll laws and multi-state regulations.Essential SkillsExperience in staffing, recruitment, or contractor-heavy environments, specifically handling payroll.Familiarity with benefits administration and vendor management.4+ years of experience in business operations, payroll, or administrative coordination.Familiarity with payroll systems such as ADP.Self-starter with a proactive, solutions-oriented mindset.Ability to travel to HQ in the UK 1 to 2 times a year with a valid passport.Proficiency in Microsoft Office and CRM systems such as Bullhorn.Additional Skills & QualificationsBachelor’s degree in Business Administration, Operations, HR, or related field.3+ years of experience in business operations, payroll, or administrative coordination.Familiarity with multi-state compliance.Strong organizational and communication skills.Ability to manage multiple priorities and meet deadlines.Excellent written and verbal communication skills.Strong attention to detail and data accuracy.Work Environment

The work environment features a spacious newly renovated office in Manhattan. The role requires being in the office four days a week, with the option to work from home on Fridays. Working hours are from 8:30 AM to 5 PM, with some flexibility if needed.

Job Type & Location

This is a Permanent position based out of New York, New York.

Pay and Benefits

The pay range for this position is $70000.00 - $80000.00/yr.

-Hybrid schedule with WFH option on Fridays
-100% paid health insurance
-401k and match after first year
-Commuter allowance
-PTO and Paid Holidays
-Company events

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Aug 22, 2025.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n