Business Office Coordinator 2026-00185 Print (https://www.governmentjobs.com/careers/wyoming/jobs/newprint/5207587) Apply  Business Office Coordinator 2026-00185 Salary $27.13 Hourly Location Cheyenne, WY Job Type Permanent Full-time Job Number 2026-00185 Department Department Of Health Division Cheyenne and County Offices Opening Date 01/27/2026 Closing Date 2/12/2026 11:59 PM Mountain FLSA Determined by Position Job Classification BABO08 + Description + Benefits + Questions Description and Functions Open Until Filled GENERAL DESCRIPTION: The Division Office Coordinator position assists the Division of Healthcare Financing (Medicaid and CHIP programs) in the management of all programs and projects, including weekly reporting, management of program website content, processing all Division recruitments and human resource processes, and supervision of the administrative team. The position also serves as a backup to the Contract Process Manager for the processing and monitoring of all vendor/Division contracts. Ensure office management, admin, and clerical staff and processes are well organized and support the business operations. Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes: + Comprehensive health, dental, and vision insurance + Paid vacation, sick leave, FMLA, and holidays + Retirement - Pension and 457B plans that help you build a secure future + Flexible schedules and work-life balance options + Meaningful work that makes a difference for Wyoming communities and MUCH MORE! Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator: compensationcalculator.wyo.gov Human Resource Contact: wdhrecruit@wyo.gov ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level. Oversight of HR Processes: + Assist DHCF with confidential personnel issues and documentation; submit and monitor all required forms when new hires are needed in other Units; coordinate all reclassifications of HCF positions. Assist supervisors with job descriptions to ensure appropriate position class is being used, and that federal funding matches for job duties are appropriate. Serve as the primary point of contact with WDH HR and A&I HR for the Division of Healthcare Financing. Included in discussions related to pay, disciplinary actions, and position allocation with the Division Senior Administrator and Deputy Administrator, section administrators, and supervisors. Coordinate Payroll and Staffing items, such as + Notification of the fiscal office and HR of all Division terminations/new hires/position changes + Coordination with all Pay Approval Forms + Notification of any reorgs/positions changing units Supervise Admin Team and Serve as Escalated Call Resolution: + Supervise, train, hire, assign, and monitor the work of office clerical staff (one permanent state employee and three temporary employees). + Support and perform the duties of office clerical staff when needed. Perform evaluations of permanent employees. This position educates administrative staff in their day-to-day work. This position provides training to administrative staff in the use of new processes and documenting established processes related to specific positions. Develop and refine admin team processes. + Serves as the initial point of contact for escalated calls from the Medicaid front desk and the WDH Director’s office, which may need direct program support or deeper explanation of the Medicaid program. This requires a high level of understanding of the organization and its practices, as well as de-escalation of frustrated callers. Contract Management: + Procurement, drafting, and execution of approximately five small HCF contracts that this position manages. Point of contact for the Agency identity protection contract. Management of contract funds, including tracking expenditures and ensuring payments are made under correct federal funding matches. Assign and oversee work or services performed by contractors. Assign budgets to HCF programs for contract work. Examples of possible contracts: 1) Temporary Staffing (examples include: Express Professional Services, Adecco) – Interview, hire, train, and assign work to temporary employees at different levels to augment state staff. 2) Laramie County Community College – Workforce development, training, and professional certification courses for HCF employees. For contracts perform: + Projection/payment communication + Proper contract management of assigned contracts + Payment of invoices. Public Records Requests, Congressional Inquiries, and Governor’s office complaints: + Receive, route, and review all information requests, inquiries from Congresswoman Hageman’s office, and Governor’s office complaints. + Ensure all responses are completed by the deadline and comply with regulations. + Organize and provide redacted contract documents pursuant to the Wyoming Public Records act. Review all responses for correct information, proper formatting, and relevance to the request. Office Logistics and New Employee Inprocessing/Outprocessing: + Provide comprehensive administrative and clerical assistance to all DHCF staff, including managing meeting room schedules, formatting and executing correspondence, and coordinating meeting logistics (food, venue, supplies). Assist with intra-office moves, including the coordination and relocation of computer and printer equipment. + Manage the in-processing of new employees, ensuring timely setup with equipment, door access, and coordination with ETS and maintenance for efficient workspaces. Conduct, track, and ensure the timely completion of all new employee onboarding and outboarding processes. Purchasing Log, Financial Reviews and Financial Approval Coordination: + Sign off on purchasing card logs as admin staff supervisor. Coordinate regularly with the Medicaid fiscal manager to ensure compliance with policy, planning for contract encumbrances for contracts this position manages, and to review and update policies to ensure + Medicaid expenses are properly documented for federal funding matches. This includes reviews of payroll and recruitments (send PAFs, PM-20s to Fiscal manager), Telecom accounts, office supply spending, and travel expenditures. Equipment Orders, Inventory and Software: + Oversee purchases, assignments, movements, and delegation of computer and peripheral equipment for the Division. Work with program staff to ensure their equipment and software needs are met. Assist with privacy review and approval of software purchases and subscriptions. Assign federal funding matches for all equipment and software purchases based on the work performed. Maintain equipment lists and upgrade schedule. Contract Coordination, and Support: + Serve as a backup to the Contracts coordination manager for Cobblestone tasks. Assist HCF programs with drafting and routing of contracts. Perform review and revisions of all contract documents for accuracy, compliance with State policies, and formatting. This position reports directly to the Chief Policy Officer of the Division of Healthcare Financing. Qualifications PREFERENCES: Three (3) years of experience in office management, business, accounting, healthcare, legal assistant, or other experience consistent with the requirements and responsibilities of this position. KNOWLEDGE: + Knowledge of state government functions and procedures; state and federal laws, policies and procedures established for the work system; Medicaid law and regulatory structure, including State and Federal Medicaid statutes, State Medicaid Plan, regulations and policies. + Knowledge of concepts, principles and practices of professional health care administration, office administration, project management, and budget control. + Ability to create effective websites and publications, ensuring programs and projects are presented accurately and appropriately, utilizing technical expertise and coordinating with appropriate technical staff. + Knowledge of the State contract procurement process and administration. + Knowledge of legal requirements and procedures relating to rule promulgation; public hearings process. + Skills in research and analysis of complex problems; identification of options and solutions; decision making and evaluation of results. Skills in the management of detailed and complex projects and functional areas. + Skill in interpersonal relations, team-building and consensus-building; goal setting; performance evaluation and individual motivation, group dynamics, negotiating and delegation. + Skills in public speaking, oral and written communication at a variety of levels and with multiple audiences. + Ability to coordinate and motivate individuals and teams to undertake complex projects and achieve specific goals; monitor projects and keep teams on task, provide leadership and guidance to a diverse staff and a variety of stakeholders. + Ability to balance multiple demands on time and resources when assigning projects or delegating responsibilities to employees or team members and deliver under tight deadlines. + Ability to quickly identify problems; prioritize needs; research solutions; make decisions; and implement policies and processes in a timely, responsive and cost-effective manner. + Skills in the use of the Google productivity suite (Docs, Sheets, Drives) and Microsoft products (Word, Excel). MINIMUM QUALIFICATIONS: Education: Bachelor's Degree (typically in Business) Experience: 0-2 years of progressive work experience (typically in Business) OR Education & Experience Substitution: 3-5 years of progressive work experience (typically in Business) Certificates, Licenses, Registrations: None Necessary Special Requirements PHYSICAL WORKING CONDITIONS: + The employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. NOTES: + FLSA: Non-Exempt + The Wyoming Department of Health is an E-Verify (https://www.e-verify.gov/) employer. Supplemental Information Click here (https://compensationcalculator.wyo.gov/) to view the State of Wyoming Total Compensation Calculator. Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure. URL:http://agency.governmentjobs.com/wyoming/default.cfm The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version. Working for the State of Wyoming means more than a job — it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life. Employees enjoy: + Comprehensive health coverage– medical, dental, and vision plans for you and your family + Voluntary Benefits– including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts + Multiple retirement options– including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security + Generous paid leave and flexible schedules– vacation, sick leave, paid FMLA and 11 paid holidays each year + Public Service Loan Forgiveness eligibility– for those with qualifying student loans + Training and professional development– to support your career growth and advancement + Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts + Wellness Program – Earn paid time off and incentives by focusing on your personal health Know your full value. Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like. Explore your total compensation:https://compensationcalculator.wyo.gov/ WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can’t find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax. Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .