Business Administrator – AI Business OperationsAbout the Role

The AI Business Operations team is looking for a highly driven, detail-oriented Business Administrator who thrives in a fast-paced, evolving environment and takes pride in delivering exceptional operational and administrative support. In this role, you’ll be a trusted partner to the team - helping enable productivity, maintain strong operational foundations, and support the tools and processes that keep our business running smoothly.

This is an ideal opportunity for someone who enjoys variety in their work, takes initiative, exercises sound judgment, and values discretion. Success in this role comes from building trust through strong communication, consistent follow-through, and a proactive, solutions-oriented mindset.

What You’ll Do

Software & Tools Administration

Own the day-to-day administration of third-party tools in alignment with established policies and governance standardsManage user access, permissions, and team structures across existing and newly onboarded toolsPartner with internal teams to ensure effective integration with company platforms and workflows

Collaboration & Communication

Work closely with the Lead Software Business Manager while building strong relationships across teamsEffectively prioritize and respond to multiple requests from stakeholders and leadershipLearn from peers and managers to grow your internal network and understanding of the organization

Project & Operational Ownership

Execute project tasks with guidance while maintaining clear accountability for your deliverablesIndependently own components of projects by asking thoughtful questions and contributing ideasCreate clear and concise status updates, reports, and documentation to support planning, decision-making, and trackingWhat We’re Looking For

Required Qualifications

2+ years of hands-on experience with Microsoft Office and collaboration tools3+ years of experience in Business Administration, Operations, or Project Coordination rolesStrong organizational, prioritization, and time management skills with exceptional attention to detailProven ability to handle sensitive or confidential information with professionalism and discretionComfortable operating in a fast-moving, changing environment

Nice-to-Have (Not Required)

Prior experience supporting teams within a large enterprise organizationExperience administering third-party tools such as Slack, Linear, or GitHubProject management training or certifications (PMP, Agile, or similar)Why This Role

This role offers the chance to make a meaningful impact behind the scenes of an innovative AI-driven organization. You’ll be empowered to take ownership, contribute ideas, and grow your skill set while supporting tools, projects, and teams that operate at scale.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $28.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jan 30, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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