Job Title

Brokerage Coordinator

Job Description Summary

The Brokerage Coordinator will report to the Operations Manager and will serve as the support for fee-earners and/or teams. This position is responsible for support of client service activities such as pitches and proposals, transaction support, and fee-earner administrative support. The Broker Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Brokerage Coordinator will be viewed as a direct line of communication to the fee-earner themselves.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Manage database
• Support content creation process with regards to timeline and production cycle
• Coordinate with other departments based on the needs of the fee-earner
• Support timeliness of deliverables
• Provide sales, marketing and transaction support
Key responsibilities
Pitch and Proposal Coordination
• Coordinate with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)
• Attend strategy sessions with fee-earner and other departments as necessary
• Schedule meetings with fee-earner and other departments for review and feedback
• Schedule meetings with prospects/clients and arrange any other accommodations that may be required, such as catering, transportation, and space reservations
• Coordinate with Operations Specialists and/or Marketing with respect to production of marketing materials when outside vendor is required for printing
• Perform basic data gathering, such as property searches and site selections
• Populate template market documents, such as tour books, property flyers, and brochures
• Schedule follow up meetings as necessary
Other Service Delivery
• Compile information to be used in periodic client activity reports
• Handle client contact lists, including database management
• Assess activity of third -party vendors and report to team for correction and advise fee-earner
• Execute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meetings, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)
• Develop and mail/email general flyers or collateral on behalf of fee-earner
• Schedule marketing events as well as photographs and aerials with third party vendors
Maintain CRM
• Update CRM system on behalf of fee-earner
• Research potential conflict of new pursuits
• Coordinate with fee-earner on the timely delivery of necessary information for CRM maintenance
• Enter new leads and opportunities into the CRM system and update accordingly
• Provide Deal numbers as needed for the proper recording of pursuit and deal related expenses
• Review CRM with fee-earner to ensure the accuracy of the information
• Coordinate travel and other logistics for fee-earner as necessary
• Follow up with all parties on the execution of deal related documents as required
• Process all reimbursement requests of fee-earner
• Prepare deal related documents – internal for C&W as well as Case Study, Press Release and Just Sold communication and provide to fee-earner for review, approval, and delivery
• Coordinate with Legal for review and approval when template documents are insufficient
• Create deal sheet and provide to fee-earner and Director of Operations for review and approval
• Package Deal Sheet with deal documentation and submit to Deal Desk for processing
• Close Deal in CRM as required.
Maintain and Manage Databases
• Support population of Internal Listing Database on behalf of fee-earner
• Inputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate information
• Updating existing listings in database
• Removing inactive listings in database
• Coordinate with fee-earner for the collection of necessary information
• Coordinate with fee-earner for the timely collection of necessary information to maintain third party sites
• Assess outcome of listing databases and recommend edits/changes
• Respond to Data Requests
• Communicate requests with Marketing, Research, and Financial Analyst for the delivery of necessary information
• Maintain calendar of due dates and follow up as necessary
• Respond to requests under certain threshold, such as basic property or ownership searches

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”