We’re seeking a driven and detail-oriented Branch Office Administrator to support our branch operations. In this role, you’ll manage daily administrative tasks, assist field and account teams, and ensure our clients receive exceptional service. If you're a bilingual (English/Spanish) administrative professional who thrives in a fast-paced, team-oriented environment, this could be the perfect opportunity for you!

Job Description:

Oversee daily branch operations and general administrative functionsCollaborate with managers and supervisors on office tasks and seasonal projectsDeliver outstanding customer service and resolve client issues professionallyMaintain and update client databases, proposals, work orders, and invoicesSupport payroll, timekeeping, and reporting processesTrack and manage office supplies and equipmentPrepare and distribute weekly, monthly, and seasonal reportsAssist with contract renewals and job cost trackingContribute to continuous improvement and lean management initiative

Must-Haves:

2+ years of experience in an administrative roleBilingual in English and SpanishProficiency in Microsoft Office SuiteStrong organizational and multitasking skillsExcellent communication and customer service abilitiesAbility to work independently and manage multiple priorities

Nice-to-Haves:

Experience in landscaping, construction, or service-based industriesFamiliarity with payroll or invoice processing systems

Why Work With Us?

We’re a purpose-driven team committed to sustainability, innovation, and community. When you join us, you become part of a company that values your growth and well-being.

Perks & Benefits:

Comprehensive medical, dental, vision, and life insuranceFlexible spending accounts401(k) with company matchGenerous PTO programSupportive, collaborative team culture

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Naperville,IL.

Application Deadline

This position is anticipated to close on Jun 4, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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