Job Summary:

The Billing Specialist plays a vital role in ensuring accurate and timely invoicing for the various type of Diversified services offered while, maintaining compliance with contract requirements, and collaborating with project teams to optimize billing processes.

 

What will you be doing? Execute the end-to-end billing process, ensuring adherence to established procedures and policies for one of Diversified’s international entities. Review project contracts and specifications to accurately determine billing requirements and timelines. Collaborate with internal departments, including Project Managers, Account Executives, and other finance teams, to gather necessary data for billing purposes. Conduct detailed analysis of billing data to identify discrepancies, resolve billing issues, and ensure accurate invoicing. Collaborate with the finance team to reconcile billing and payment records, resolving any discrepancies or outstanding issues. Ensure compliance with contractual billing requirements, including adherence to terms and conditions, payment schedules, and invoicing guidelines. Collaborate with project teams to review and verify contract modifications and change orders, incorporating necessary billing adjustments.

 

Continuously evaluate and enhance billing processes, identifying opportunities for automation, increased eficiency, and improved accuracy. Work closely with cross-functional teams to ensure seamless integration with existing systems and workflows.

 

What do we require from you? Associate's degree or equivalent experience in Accounting, Finance, or related field. Proven experience in billing or financial operations within the project and/or service billing industry. Excellent attention to detail and analytical skills. Proficiency in Microsoft Excel and accounting software systems. Strong organizational and time management abilities, prioritizing multiple tasks efectively. Exceptional communication and interpersonal skills with internal and external clients. Strong command of the English language to communicate verbally and in writing to both internal and external clients. Familiarity with Smartsheet application a plus. Flexibility to work the same hours as the country you would be supporting.

 

Billing System Maintenance:

Utilize specialized billing software or ERP systems to enter and track billing information, generating invoices, and maintaining accurate billing records.

 

Project Collaboration:

Collaborate with project managers, contract administrators, and other stakeholders to obtain necessary billing documentation, resolve billing discrepancies, and ensure accurate project cost allocation.

 

Change Order Management:

Review and process change orders, assessing their impact on project billing, and updating billing documentation accordingly.

 

Client Communication:

Communicate with clients regarding billing inquiries, invoice disputes, and payment status, maintaining positive and professional relationships.

 

Experience:  5+ Years of experience.