STV is seeking a Billing Specialist for our Project Accounting group. This position is designated as hybrid (3 days/week in office) and will be located in our Douglassville, PA office.

The Billing Specialist will actively engage in portfolio-based billing on assigned projects. Under minimal supervision, the billing specialist works with the project analyst and other project accounting staff to ensure accurate and timely invoicing. 

Billing Responsibilities

Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects

Audits the accuracy of billing information on the EO and entered in the ERP system during project setup

Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts

With support from the Billing Supervisor, creates the invoicing template to meet contract requirements

Routes invoices to the Project Analyst and PM for approval before finalizing invoice

Maintains document control of working invoice files and final invoices as well as approvals

Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end

Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required

Develops solutions to billing issues and works with systems design to implement new features

May submit invoices to clients or client portals as requested

Supports invoicing of retention balances at direction of Project Analyst or PM

Supports the reconciliation of annual or end of project overhead audits as required

Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Qualifications:

HS/GED Diploma required

Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience

A minimum of 5+ years of related experience

Strong planning, organizational and communication skills

Strong proficiency in Microsoft Excel required

Experience in the A/E/C industry preferred

Compensation Range:

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (9 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.