Description
\n\t\t\t\t\tThe Billing & Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. Is responsible for the accurate input of new and existing project information into the BST Project Accounting Software; prepares invoices using various software packages; interfaces with technical, administrative, and professional personnel; and analyzes information pertinent to client invoicing. Responsible for compiling the invoice packet to meet client requirements that may include timesheet and expense documentation, DBE reporting, client required forms and Project Manager progress report.\n\nMUST HAVES:\nBilling experience within engineering/architectural firm company \nWorking with project managers to track deadlines and milestones\nChange orders\nExcel - Pivot tables, Vlookups, Sumif's, Index Match \nProficient within BST or Deltek\n\nBELOW IS THE FULL LIST OF RESPONSIBILITIES \n\nThis individual must understand and perform at an intermediate level all the Principal Responsibilities and Essential Functions listed below.\nPRINCIPAL RESPONSIBILITIES AND ESSENTIAL FUNCTIONS\n•\tRead, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up.\n•\tReview project set-up documents for accuracy and verifying the data shown reflects the contract terms and authorizations and complies with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.\n•\tInput new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.\n•\tProcesses subconsultant invoices through BST Accounting System and releases payments.\n•\tIntermediate ability to produces monthly Pre-bills & Final invoice packets for clients.\n•\tPosts Final Invoices to Accounts Receivable and adjusts Accounts Receivable or reinstates invoices as needed.\n•\tArchives invoices and client contract documentation\n•\tIntermediate ability to analyze and research Work-in-Process and Project Analysis\n•\tIntermediate ability to understand and perform Project Closeout Analysis\n•\tIntermediate ability to provide internal and external audit liaison assistance
\n\t\t\t\t\tSkills
\n\t\t\t\t\tproject accounting, billing, excel, invoicing, project analysis, Work in process, project closeout, subconsultant invoices, subcontractor invoices, Change order
\n\t\t\t\t\tTop Skills Details
\n\t\t\t\t\tproject accounting,billing,excel
\n\t\t\t\t\tAdditional Skills & Qualifications
\n\t\t\t\t\tQUALIFICATIONS: \nAssociate or Bachelors Degree in accounting, finance, or business related field \n3+ years of project billing experience \n3+ years of experience creating invoices (not just processing, AND understand it from an A/P and A/R perspective) \n3+ years of change orders experience \n3+ years of experience working with project managers to track deadlines and milestones\nExperience working within an engineering or architectural company with revenue over $300 million\nProficient within BST or Deltek\nExcel - Pivot tables, Vlookups, Sumif's, Index Match
\n\t\t\t\t\tExperience Level
\n\t\t\t\t\tEntry Level
Pay and Benefits
The pay range for this position is $27.00 - $42.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jun 19, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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