Billing Specialist – Hybrid (Remote/In-Office as Needed)

Location: Tampa, Florida

Job Type: Contract to Hire

About the Role

We’re looking for a meticulous and proactive Billing Specialist to join our growing team. This hybrid role offers the flexibility to work from home with occasional in-office days as needed. You’ll play a key part in ensuring accurate and timely billing operations, collaborating across departments to resolve discrepancies and maintain financial integrity.

What You’ll DoPrepare and process invoices, pro formas, credit/debit memos across multiple systemsDistribute invoices and resolve any delivery or presentation issuesUpload invoices to client AP portals and ensure proper documentationReview contracts and financial documents to confirm billing accuracyMonitor client aging reports and validate billing readiness before shipment approvalsInvestigate and resolve billing disputes, discrepancies, and RMAsCollaborate with internal teams to address system import errors and ensure pricing accuracyMaintain up-to-date billing records and client account detailsProcess and verify state tax exemption forms, resolving related issuesStay current with billing standards and compliance requirementsProvide responsive support for billing inquiries with professionalismWhat You’ll Bring3+ years of billing or accounts receivable experience (non-medical preferred)Strong Excel skills, including pivot tables and VLOOKUPProficiency in billing software, accounting systems, and Microsoft OfficeExcellent attention to detail and analytical thinkingStrong communication and problem-solving skillsAbility to multitask and thrive in a fast-paced environmentFamiliarity with financial regulations and compliance standardsPreferred QualificationsHigh school diploma required; Associate’s degree preferredBachelor’s degree in Accounting, Finance, or Business is a plusIndustry-specific billing experience (e.g., healthcare, legal, construction)Understanding of GAAP principlesWork Schedule & EnvironmentStandard hours: 8:30 AM – 5:30 PM (or 9:00 AM – 5:30 PM with a shorter lunch)Extended hours during month-end close (until 6:30 PM or task completion)Hybrid work model: remote with in-office presence as neededBusiness casual dress code in a small corporate officeOffice expansion may lead to more hybrid or on-site work in the future

Pay and Benefits

The pay range for this position is $26.44 - $27.40/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Tampa,FL.

Application Deadline

This position is anticipated to close on Sep 25, 2025.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n