Billing Specialist – Hybrid (Remote/In-Office as Needed) Location: Tampa, Florida Job Type: Contract to Hire About the Role We’re looking for a meticulous and proactive Billing Specialist to join our growing team. This hybrid role offers the flexibility to work from home with occasional in-office days as needed. You’ll play a key part in ensuring accurate and timely billing operations, collaborating across departments to resolve discrepancies and maintain financial integrity. What You’ll Do + Prepare and process invoices, pro formas, credit/debit memos across multiple systems + Distribute invoices and resolve any delivery or presentation issues + Upload invoices to client AP portals and ensure proper documentation + Review contracts and financial documents to confirm billing accuracy + Monitor client aging reports and validate billing readiness before shipment approvals + Investigate and resolve billing disputes, discrepancies, and RMAs + Collaborate with internal teams to address system import errors and ensure pricing accuracy + Maintain up-to-date billing records and client account details + Process and verify state tax exemption forms, resolving related issues + Stay current with billing standards and compliance requirements + Provide responsive support for billing inquiries with professionalism What You’ll Bring + 3+ years of billing or accounts receivable experience (non-medical preferred) + Strong Excel skills, including pivot tables and VLOOKUP + Proficiency in billing software, accounting systems, and Microsoft Office + Excellent attention to detail and analytical thinking + Strong communication and problem-solving skills + Ability to multitask and thrive in a fast-paced environment + Familiarity with financial regulations and compliance standards Preferred Qualifications + High school diploma required; Associate’s degree preferred + Bachelor’s degree in Accounting, Finance, or Business is a plus + Industry-specific billing experience (e.g., healthcare, legal, construction) + Understanding of GAAP principles Work Schedule & Environment + Standard hours: 8:30 AM – 5:30 PM (or 9:00 AM – 5:30 PM with a shorter lunch) + Extended hours during month-end close (until 6:30 PM or task completion) + Hybrid work model: remote with in-office presence as needed + Business casual dress code in a small corporate office + Office expansion may lead to more hybrid or on-site work in the future Pay and Benefits The pay range for this position is $26.44 - $27.40/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Tampa,FL. Application Deadline This position is anticipated to close on Sep 25, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.