Hours:

Mon-Fri, 8-5pm, fully onsite

Qualifications

-3+ years of experience in an administrative or office manager capacity

-3+ years of experience using MS Office tools

-Bilingual English/Spanish

NICE TO HAVEs

-Experience with billing or invoicing

-Any payroll or experience (using Paycom)

-Purchase Order and/or Work order experience

SOFT SKILLS

-Able to work independently

-Computer Skills

-Attention to detail

-Strong customer service skills

-Strong organizational skills with the capability of multitasking

-Ability to handle strong personalities

-Comfortable working alone in an office for long periods of time

-Comfortable with cyclical nature of business - some weeks will be crazy busy, some weeks might be very slow

Description

-Prepare, maintain and distribute various weekly/monthly/seasonal reporting to staff and customers

-Prepare and maintain job cost, productivity and gross margin reports

-Assist branch with payroll, time and attendance processes, and reports

-Manage the branch division’s day to day operations and general accounting and administrative activities independently

-Work with the Branch, Account Manager and Field Supervisor in the execution of various office tasks and projects

-Perform general accounting and administrative duties for the branch office and assist with seasonal transition

-Provide quality customer service to all existing and prospective clients

-Communicate and resolve client issues in accordance with company guidelines

-Communicate and monitor branch deadlines

-Order and maintain branch office equipment and supplies

-Prepare and maintain enhancement proposals, work orders, and invoices

-Assist in the contract renewal process

-Maintain client data base

-Participate and contribute in the company’s “lean management” principals and strategies

-Performs other duties and responsibilities as requested or required

Job Type & Location

This is a Permanent position based out of Bolingbrook, IL.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bolingbrook,IL.

Application Deadline

This position is anticipated to close on Jan 26, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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