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Beacon Hill is hiring! We are partnering with a religious institution in hiring a Bilingual Sr Admin Assistant to start immediately. The Bilingual Administrative Assistant provides administrative and clerical support to ensure efficient operations of the organization. This role requires fluency in Spanish and English to effectively communicate with diverse stakeholders, including staff, clients, and community partners.

Key Responsibilities

Provide administrative support to the Director and Vicar, including calendar management, scheduling, travel arrangements, and meeting preparationServe as a resource and point of contact for extern priests and religious communitiesManage office reception, including answering phones, greeting visitors, and handling inquiriesPrepare correspondence, reports, presentations, and other documentsMaintain accurate personnel records and confidential files for priests and religiousEnter and update data in Archdiocesan personnel systemsAssist with budget preparation, expense coding, P-card reconciliation, and accounts payableOrder supplies and coordinate services, equipment, and office needsSupport events, meetings, and hospitality as neededMaintain office IT and telecommunications needsCollaborate with related offices and provide coverage as necessaryPerform other duties as assigned

Qualifications and Requirements

Minimum of seven (7) years of administrative experience in a corporate or non-profit setting; Archdiocesan experience preferredBilingual in Spanish (oral and written) requiredStrong understanding of the Catholic Church, its hierarchy, protocol, and missionFamiliarity with the structure and operations of the ArchdioceseAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and standard office technologyExcellent written and verbal communication skillsHighly organized, detail-oriented, and able to prioritize effectively with minimal supervisionProfessional demeanor with sound judgment, discretion, and ability to maintain confidentialityAbility to interact respectfully and professionally with clergy, religious, laity, and the public

A1440453CHI_1765814121 To Apply for this Job Click Here