Location: 3300 Monroe Avenue, Rochester, NY 14618 Department: Administration Reports To: Office Manager / HR Director Employment Type: Part-Time Job Summary: The Assistant Office Manager supports the Office Manager by managing various administrative and operational tasks, ensuring the smooth operation of the office and providing administrative support. This role involves a blend of administrative, organizational and customer service duties. Key Responsibilities: + Assist in overseeing office operations to ensure a productive work environment. + Answer phones, schedules meetings, and maintain office records. + Handle expense reporting, invoicing, bill paying, and bank statement reconciliation. + Oversee daily activities, such as receiving and distributing mail, managing office equipment, and ensuring a clean and organized workspace. + Serves as a point of contact for employees and visitors and assists with event planning. + Track deadlines, facilitate communication, and assist with project execution. + Address day-to-day challenges, resolve issues, and suggest improvements to office procedures. + Work with departments and teams to support their administrative needs. + Manage office supplies inventory and place orders when necessary. + Assist with scheduling meetings, appointments, and office events. + Supports maintenance of office records and ensure proper filing and documentation practices. Requirements: + 2+ years of proven experience in an administrative or office support role; supervisory experience is a plus. + Ability to maintain confidentiality and handle sensitive information with discretion. + Excellent organizational and multitasking abilities. + Strong written and verbal communication skills + Attention to detail and high level of accuracy. + Customer service skills in providing helpful and friendly assistance to colleagues and visitors. + Proficiency with Microsoft Office and tools. + High school diploma or equivalent required; associate degree preferred. + Must have early morning availability 2-3 days per week, Monday through Friday. Preferred Skills: + Strong problem-solving and decision-making skills. + Experience in office budgeting and resource management. Pay Rate: + Starting pay rate is $18/hour Requsition ID: PDX_MC_9A97231F-20CE-41CC-AE75-30E989D9B092_70534 McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Nothing in this job posting or description should be construed as an offer or guarantee of employment.