Job Title

Assistant Manager - Procurement

Job Description Summary

Job Description

Role Title:

Assistant Manager - Procurement

Division /Region:

West

Line of business:

PMSI

Location:

Mumbai

Part Time, Full Time,
or Fixed Term Contract:

Full Time

Job Classification:

Job Profile:

Assistant Procurement Manager - West

1.2. Reporting Relationships

This role will report into Head Of Procurement

1.3. Scope of RolePurchase planning in advance for materials required for Facility ManagementDrive RFP, Negotiation of rates, Payment terms, delivery schedule and other terms &

        conditions. Ensure Periodic Renewals.

Accountable for the purchase of quality material for cost optimization with required

        comparison statements, while negotiating the prices of materials for getting the best price.

Rate Analysis, Rate Validations, Finalization of Finishing Goods and all construction related   

        products End to End.

Prepare and process Purchase orders for Vendors / Suppliers.Sampling, identifying, verification and approving new materials.Follow-up with Suppliers / Buyers for quality, cost and timely deliveries.Develop new suppliers in the concerned area for new projects to assure timely supply of

        material, Vendor Sourcing, Vendor evaluating, vendor finalization.

Cost reduction through development of alternate suppliers and alternate materials.Spend Analysis , Drive initiatives for Rate card basis analysing recurring SpendVendor Identification & ManagementConduct detailed market survey on timely intervals to know about the fluctuations in the

        prices of material and newly invented construction material.

Preparation of MIS Reports monthly and quarterly & Stock verification.Should be well versed with Preparation of Purchase orders & Work Orders using ERPDrive closure of transaction as required by respective function Users in accordance to

       defined TAT.

1.4. Key Relationships

Internal Relationships: Operations Team

External Relationships: Vendor Partner

1.5. Job Purpose

The purpose of this role is to manage Procurement transactions for West Region

1.6. Accountabilities

Key Result Area

Major Activities

Contract Negotiation

Negotiate Contract/ commercial with Vendor partners and bring value addition for customer purchase

Vendor Management

 Manage Supplier relationship efficiently, do a performance review periodically, Foster supplier relationship and bring value additions

RFP / RFX

Should Run RFP process independently to bring cost optimization for client purchase

Stakeholder management

Manage Stakeholders and escalation across regions

Other

Proactively review workplace systems / processes to innovate and continuously improve the business performance and workplace experiencePerforms other duties as requested by your direct managerOccasional requirement to work extended hours during peak times or to assist with major functions/eventsDevelopment of operational standards / playbooks / operating manuals for all aspects of the business

General Responsibilities

Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standardsComply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisationWork safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissionsComply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activitiesActively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman & WakefieldUnderstand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is availableComply with Cushman & Wakefield policy1.7. Background & Experience

5-7 Years of Experience in  managing Procurement & Contract Negotiation.

1.8. Qualifications & Technical SkillsBachelor’s degree or equivalentMinimum experience in procurement – 5-7 YearsShould have handled Purchase for RE firmShould have good knowledge of Manpower costShould have handled AMC in past

Occupation specific capabilities:

Attention to DetailPlanning & OrganizationTime ManagementFinancial AcumenCommunicate Effectively

Organisational Core capabilities:

DRIVEN: We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.RESILIENT: We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.INCLUSIVE: We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.VISIONARY:
We foster forward thinking.  Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.ENTREPRENEURIAL:
We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

[Based on whether the role is an Individual Contributor, People Manager or Executive, remove the rows in each value section that is not relevant]

DRIVEN: We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.

Individual Contributors

Proactively sets and pursues ambitious goals that advance client and colleague success, articulating the anticipated impact.Breaks down goals into actionable tasks and routinely reviews progress to overcome obstacles and ensure timely achievement.Actively communicates with stakeholders to align objectives and progress reports, demonstrating accountability and a commitment to exceeding expectations.

People Managers

Cultivates a culture deeply invested in elevating client and colleague success, always looking to contribute that critical '1% more'.Encourages and supports team members to set and achieve goals that stretch their capabilities while remaining achievable.Facilitates access to resources and removes obstacles, ensuring the team can fulfill their commitments and drive impactful outcomes.

Executives

Strategically connects team initiatives to the company’s mission and client success, communicating the value of these actions both internally and externally.Identifies and dismantles barriers to progress, ensuring the team has the momentum and support needed to deliver on commitments.Engages with stakeholders to forge strong alignments, facilitating the delivery of innovative solutions that propel the organization forward.

RESILIENT: We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.

Individual Contributors on outcome

Proactively identifies issues and contributes to solutions, demonstrating adaptability to evolving circumstances.Regularly develops and communicates contingency plans ('Plan B') to ensure continuous progress towards objectives.Embraces a learning-oriented approach, analyzing and sharing lessons from mistakes to foster collective knowledge.Demonstrates agility in adjusting to changing priorities and maintains progress with a focus delivery.

People Managers

Leads change effectively by translating it into actionable steps for the team and addressing uncertainties head-on.Effective communicator, guiding teams through transitions with clear communication.Encourages the team to think creatively about solving problems, assessing, and implementing alternative strategies for success.Coaches team members to build their resilience, fostering a culture that values adaptability and collective problem-solving.

Executives

Seizes opportunities in uncertain times, aligning team actions with broader organizational goals and client needs.Ensures organizational agility by seeking and encouraging alignment across different teams during change.Models resilience by focusing on strategic goals, enabling the organization to navigate and grow through adversity.

INCLUSIVE: We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions

Individual Contributors

Demonstrates thorough consideration of diverse perspectives and feedback before finalizing tasks, ensuring collective agreement on deliverables.Practices active listening, valuing others' contributions as opportunities for learning and growth.Actively seeks feedback and integrates it into work processes, enhancing personal and team performance.Aligns personal conduct with Cushman & Wakefield's code of conduct, fostering a culture of respect and integrity.

People Managers

Fosters a collaborative team environment inviting diverse perspectives to enrich decision-making and trust-building.Regularly reviews and adjusts team processes and policies to ensure equitable opportunities for all colleagues.Provides constructive feedback while welcoming different viewpoints to promote a two-way dialogue for continuous improvement.Recognizes, rewards, and holds the team accountable for contributing to an inclusive culture and practices.

Executives

Ensures the implementation of diverse and equitable processes within their remit, aligning with strategic inclusion goals.Serves as a trusted advisor by representing and advocating for many perspectives in decision-making forums.Cultivates a community where teams are encouraged to engage in reflective practices and contribute to the greater good of society.Leads by example in incorporating a growth mindset, sharing knowledge and opportunities broadly, and promoting cross-functional collaboration without immediate self-interest.

VISIONARY: We foster forward thinking.  Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.

Individual Contributors

Consistently demonstrates curiosity by asking insightful questions to gain a deeper understanding and drive innovation.Leverages new knowledge to propose solutions that enhance outcomes for clients and colleagues.Proactively considers the future implications of actions, contributing to long-term strategic goals.Embraces calculated risks in pursuing innovation, recognizing that valuable lessons often come from unconventional attempts.

People Managers

Articulates and instills a clear and compelling vision of the department's future that motivates continuous improvement.Fosters opportunities for team members to seek clarity, learn, and contribute to the department's vision.Cultivates a departmental philosophy that challenges the status quo, aligning with positive organizational change and innovation.

Executives

Establishes forward-thinking processes and policies that are in harmony with the evolving vision of the organization.Recognized as an internal expert, contributing thought leadership on key topics that shape the organization's future.Champions initiatives that connect the organization's vision with community advancement and public service.Demonstrates servant leadership by guiding the organization to prioritize the well-being and growth of internal and external communities.

ENTREPRENEURIAL: We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

Individual Contributors

Demonstrates initiative by proactively identifying opportunities for improvement and leading projects that contribute to business goals.Exhibits a bias for action by eagerly volunteering for new challenges and swiftly implementing solutions.Takes full ownership of outcomes by setting ambitious targets and rigorously tracking progress against objectives.Supports peers and collaborates across departments, sharing knowledge and skills to empower the team.

People Managers

Encourages team members to take the initiative, fostering a climate where proactive problem-solving is rewarded.Cultivates a bias for informed action, valuing swift decision-making and pursuing solutions.Owns the team results, ensuring clear accountability and celebrating successes while learning from setbacks.Empowers team, delegates effectively, and provides resources for autonomy and growth.

Executives

Leads by example in taking initiative and championing projects that address market trends and client needs.Displays a strong bias for action by quickly mobilizing resources and support for initiatives.Assumes accountability, celebrating achievements, and instituting a learning culture from various outcomes.Empower others to take charge of initiatives, ensuring a culture where entrepreneurial thinking is valued at every level.

INCO: “Cushman & Wakefield”