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Our client, a prestigious non-profit in the Education space, is looking for a temporary to permanent Admissions Coordinator to support their Director of Global Admissions. This role starts ASAP, with an estimated temp trial period of three months. This is a hybrid role, Mondays and Fridays are remote, and Tuesdays, Wednesdays, and Thursdays in their Midtown East office. The standard daily hours are 9am-6pm, but this person will need to be reachable after hours/ on weekends, and flexible for events and travel (during the temp trial period, there will be limited domestic travel).

Essential Duties and Responsibilities include the following:

Manage dynamic, multi-time zone executive support and scheduling for the Director of Global Admissions, ensuring seamless coordination amid shifting priorities and competing demands.Serve as a key liaison between the Director, program leadership, and external stakeholders worldwide, maintaining professional and culturally attuned communication in all correspondence.Handle confidential and sensitive information with discretion, exercising sound judgment in all communications and administrative processes.Prepare, reconcile, and manage expense reports and reimbursements for Director of Global Admissions accurately and in alignment with institutional policy and compliance standards.Provide operational leadership for planning and execution of key administrative functions, including budgeting support, facilities coordination, catering, transportation logistics, and participant hosting.Oversee the development and distribution of event materials, ensuring consistency, quality, and timely delivery for all conferences and presentations.Draft and maintain meeting agendas, summaries, and action items to support effective decision-making and follow-through across admissions operations.Manage and analyze data within the internal CRM to inform decision-making and enhance candidate, student and alumni engagement.Order gift cards for upcoming London and New York interviews in coordination with Director of Global Admissions and CFOProofread, edit, and update materials for the website, presentations, and general office use, ensuring clarity and consistency of voiceDevelop and maintain documentation and collateral material for admissions and marketing use.Manage and update contacts across organizational databases for outreach and communicationsProvide support for the planning and execution of recruitment events and activities across global markets.Work on various ad-hoc projects as needed in collaboration with admissions and other foundation colleagues

Key Competencies

Possesses superior customer relations and inter-cultural competency skills.Possesses superior detail-oriented organization, independence, and collaboration skills with an entrepreneurial mindset.Exhibits strong adaptability and decisiveness in a fast-paced, ever-changing environment.

Key Performance Indicators (KPIs):

Meet 100% of assigned responsibilities by Director of Global AdmissionsEnsure the Director of Global Admissions and overall admissions team operates at peak effectiveness, evidenced by effectively and efficiently scheduled meetings and deliverables, swift response times, and thorough executive support.Effectively and efficiently perform outreach and selection-related responsibilities to support annual admissions cycle staffing and operations

Knowledge, Skills, and Experience:

Minimum of 3+ years of experience in executive support role with an interest in higher education, non-profit, or start-up environments Minimum requirements include a college or university degree in related field or equivalent.Strong work ethic, demonstrated professionalism, and a track record of establishing positive relationships especially in multi-cultural environments/context, exercising excellent judgment, diplomacy and discretionCapacity to work with alumni, board, staff, university leadership, consultants, and volunteers in a dynamic, results-oriented manner.Excellent planning, organizational and project management skills with the ability to manage multiple priorities and deadlines across diverse cross-functional teams with keen attention to detailExceptional verbal, written, and interpersonal communication skills. Strong public speaking skills are necessaryExperience and expertise with managing programs or projects involving people who may or may not report to you along with the ability to manage up.Ability to work independently and collaboratively, demonstrate initiative, think creatively, and facilitate problem-solving.Ability to thrive in a fast-paced, team-oriented environment where multi-tasking and competing priorities is the norm.Manages difficult or emotional conversations; responds promptly to applicant needs.Proficiency with MS office (Word, Excel, Access, PowerPoint), Zoom, Box and Adobe Acrobat toolsWillingness to embrace new technologies and innovative organizational practices.

Special Considerations:

This role will require in-person presence at NY Office for a minimum of three days per week, although more in-person engagement may be required during peak times.Ability to work nights and weekends for events, cross-border engagement.Must be available to travel domestically and internationally (once perm) as assigned to support admissions outreach and selection activitiesTravel expenses will be reimbursedWe use a variety of work tools including: admissions CRM systems (e.g. Slate), productivity tools (e.g. Box, Zoom), project management systems (e.g., Asana), survey platforms (e.g., Qualtrics, Form Assembly), learning management systems (e.g., Canvas, Blackboard)

Compensation/Benefits:

85-95K annual base salary; hourly pay rate while temping in-line. A1444237NY-Temp_1769112361 To Apply for this Job Click Here