To Apply for this Job Click Here

Our client, a preparatory school in the Upper West Side of Manhattan is looking to hire a Temp Administrative Assistant (Front Desk). The position starts early February 2026. Temp duration is approximately 6 weeks through Friday, March 27th .

Responsibilities:

Greets all individuals entering the building respectfully and professionally; monitors visitor accessAnswers phone calls and email correspondence in a pleasant, professional, and informed manner; provides information to the callers, screening/forwarding calls to the appropriate individualsManages calendars, including the scheduling of meetings, appointments and eventsCoordinates Admission related events including but not limited to the tour guide meet & greet, open houses, new parent receptions, revisits, etc.Facilitates internal communication (e.g., distributing materials, scheduling events, creating flyers, etc.)Veracross support including processing of daily inquiries/applications, entering database changes and monitoring VC spam and bounce email list.Uploads all supplemental materials for student applications (i.e. recommendations, test scores, transcripts, etc.)Handles all F-1 student visas and paperwork for incoming, current and outgoing studentsManages "Leo the Lion" mascot program including scheduling and storageMonitors admissions inbox serving as first point of contact with prospective familiesAssists with logistics related to the student ambassador programProvides admissions office support including but not limited to: managing team lunches, monitor daily coffee setup, submitting maintenance requests, ordering and assembling office furniture, processes office mailings, stocking office snack areas, and maintaining a tidy and professional space at the front desk and first floor reception area at all timesResearches, orders and maintains inventory of branded swag itemsCreates regular reports, updates databases, and maintains departmental filesAttends weekly Admission Department meeting, participating in those meetings and taking notesAdditional responsibilities as assigned by the Director of Admission & Enrollment Management and/or Head of School.

Skills:

Proven work experience as an Administrative Assistant, or similar roleSolid experience with office systems - Mac preferredKnowledge of office proceduresFamiliarity with online calendars - Google specificallyStrong communication skills - via phone, email, and in personExperience exercising discretion and confidentiality with sensitive informationExcellent organizational skills with an ability to think proactively and prioritize work

Pay:

$25 - 30/hour A1446133NY-Temp_1770304737 To Apply for this Job Click Here