Overview

 

Administrative Support Specialist

 

LOCATION: Hanscom AFB, MA

Salary Range: $65-$75,000 Annually

JOB STATUS: Full-time; salaried

CLEARANCE: Secret

 

 

Astrion has an exciting opportunity for an Administrative Support Specialist to support the Quick Reaction Capabilities Branch (HNAA), which is within the Aerial Networks Division (AFLCMC/HNA) and located at Hanscom AFB, MA.

 

REQUIRED QUALIFICATIONS / SKILLS:

GED and 10 years of administrative support experience (including 5 years of DoD experience preferred)Ability to effectively communicate orally and in writingMust have an ACTIVE Secret ClearanceMust be a US citizen

RESPONSIBILITIES:

Ensure branch senior leadership is kept informed of all issues of interest that relate to the division operationsMonitor progress toward accomplishment of various taskings and initiatives; manage branch level suspenses and deadlines Assist in preparing for division level events Draft documents for materiel lead (ML) and staff approvalMaintain schedules and manage travel for division leadershipCollect and organize information and prepare material for branch staff meetings and other meetings/reviewsDisseminate branch policy and specific initiative guidance for members of the organization Coordinate, document, monitor, and support a variety of meetings and conferences to include scheduling (Outlook or SharePoint) and setting up physical and virtual meetingsCollect and organize information and prepare material for staff meetings and other meetings/reviewsDraft documents for program management and functional staff approval Schedule and coordinate secure video teleconferencing meetingsAdminister functional SharePoint sites as Site Owner, including maintenance and PII scansMaintain official file plans and documents as Records CustodianSupport Government Civilian timecard administrationManage travel for senior staff using the Defense Travel System Prepare meeting documentation, including attendance logs, minutes and/or action itemsAssist with in/out processing of all HNAA/HNAG functional military, government and contractor personnelSupport branch leadership in administering quarterly reviews and award packagesServe as Alternate Agency Program Coordinator (APC) processing travel card applications, monthly travel card reports, tracking training and cardholder Statements of Agreement (SOA) Assist in managing office supplies by preparing orders and submitting for approval and purchase, and conducting inventories of existing office supplies.

 

 

 

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