Department:

39916 CareNet Inc - Counseling Admin: Marion

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

30

Schedule Details/Additional Information:

First Shift

Pay Range

$21.85 - $32.80

The Administrative Support Associate II plays a key role in ensuring smooth daily operations for the department/program/clinic. Working under general supervision, this position supports leadership and team members through a variety of moderately complex administrative tasks. The ideal candidate excels in organization, communication, and customer service, while maintaining strong working relationships across the Medical Center. This role supports scheduling, communication, document preparation, data organization, and overall departmental efficiency—all while contributing to a positive and collaborative work environment.

Essential Functions

Maintain leadership or departmental calendars, including appointments, meetings, activities, and travel arrangements; coordinate facilities and audiovisual needs.Screen, route, and prioritize incoming calls; provide detailed responses to requests for information and escalate issues as needed.Prepare routine to moderately complex correspondence, agendas, proposals, materials, schedules, reports, articles, and meeting minutes; ensure accuracy and proper formatting.Research and retrieve information for reports/projects, compile data, and present findings through tables, charts, graphs, or spreadsheets.Assist with business-related financial duties, including tracking accounts, generating reports, and supporting budget preparation.Prepare, process, and maintain operational records such as payroll, purchasing, and requisitions.Facilitate the billing processes for the center by coordinating documentation, supporting data accuracy, and collaborating with appropriate parties to ensure timely and accurate billingOrganize daily work activities to ensure timely completion of tasks.Resolve issues to enhance customer service and support positive departmental interactions.Create, organize, and maintain accurate electronic and physical filing systems.Support departmental communication to ensure information flows effectively.Maintain office inventory and supply levels.Perform other related duties as assigned.

Education / Certification Requirements

High school diploma or GED equivalent requiredOne year of related administrative experience preferredAssociate’s degree preferredLicensure/Certification: Not required

Skills & Qualifications

Excellent oral and written communication skillsProficiency in Microsoft Office and WorkdayStrong organizational skills and attention to detailComfort working with numbers and basic statisticsStrong customer service orientationAbility to maintain confidentiality

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performance

Benefits and more

Paid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.