Description We’re seeking a proactive, resourceful, and service-oriented Administrative Support professional to join the workplace team in our Boise office. This role blends classic administrative responsibilities with facilities coordination, executive support, and employee experience tasks. You’ll be the first point of contact for visitors, manage shipping and receiving, assist with calendaring and internal scheduling, and help maintain a productive and welcoming office environment. The position offers exposure to multiple business areas, including logistics, facilities, executive support, and operations. Key Responsibilities • Greet visitors and ensure NDA compliance upon entry • Manage shipping and receiving, including coordination with FedEx, UPS, USPS • Monitor and respond to Zen Desk tickets, Slack messages, and email • Coordinate daily lunch deliveries and office amenities • Support internal scheduling via G-Suite, Google Calendar, and Outlook • Assist with vendor communications and facilities maintenance • Perform general office walk-throughs to ensure cleanliness and functionality • Manage seat assignments and space planning in coordination with the Workplace team • Contribute to workplace safety initiatives and support emergency preparedness protocols • Help with ad hoc requests (e.g., booking restaurants, arranging meetings) • Contribute to office process development and side projects (e.g., packaging, anniversary gifts) • Maintain records using Excel and other tools • Collaborate with building, janitorial and other facilities teams as needed Required Qualifications • 2+ years of administrative, clerical, or office coordination experience • Strong problem-solving and multitasking skills • Excellent verbal and written communication • Proficiency in Google Suite, MS Office (Excel, Outlook), Slack, and Zen Desk • Customer service experience and front desk presence • Ability to work independently and take initiative • High school diploma preferred Preferred Qualifications • Experience with ticketing systems (Zen Desk preferred) • Familiarity with facilities operations and vendor coordination • Prior experience supporting executive teams or working in a receptionist role Pay and Benefits The pay range for this position is $20.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Boise,ID. Application Deadline This position is anticipated to close on Sep 10, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.