Job TitleAdministrative Specialist

Job Description

As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our projects. You will be responsible for typing and editing master specifications, maintaining specification logs, and preparing documents for review. Your organizational skills will be key in managing bid invitations and preparing bid tabulations. You will also collaborate with specialists to ensure compliance with owner requirements and distribute project addenda.

Responsibilities

Type and edit master specifications as directed.Type project specifications using master specs edited by in-house trades.Maintain the specifications log index.Prepare hard copy and/or PDF specifications for owner’s review.Tag and file office copy of state-approved drawings.Send electronic bid files to Blue Print Services for large projects, or direct to bidders on small projects.Send approved bidders and sub-bidders invitations to bid and directives to obtain documents.Prepare bid tabulations, review bids, and formally enter them into forms.Submit all projects with FM Global.Prepare addenda and distribute them to all plan holders.Assemble construction set specifications.Collaborate with Code Specialist.Reformat specification documents to meet owner requirements.

Essential Skills

High school diploma and a minimum of 2 years of administrative experience.Proficiency with Microsoft Office applications.Strong data entry and administrative support skills.Experience with SharePoint, Deltek VantagePoint, e-Builder, or SpecLink (preferred)

Work Environment

This position offers a hybrid/remote work schedule after a one-month training period. You will work 8-20 hours per week with flexibility to choose consistent workdays. The role requires a professional dress code when working on-site.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Green Bay,WI.

Application Deadline

This position is anticipated to close on Sep 10, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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