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Administrative Specialist

Location: Golden Valley, MN (Full time onsite)

Schedule: Monday-Friday, 8am-5pm

Contract hrough October 2026

(Beacon Hill may offer benefits for contract workers that include Medical, Dental and Vision)

Overview
Administrative Specialist is a strategic business partner dedicated to delivering exceptional administrative support that empowers employees and strengthens organizational performance. The team is focused on building world‑class capabilities, developing exceptional talent, and enabling an agile, high‑performing culture.

The Administrative Specialist role provides administrative expertise in a collaborative team environment. This position offers a blend of back-up administrative support, cross-functional project work, and customer-focused service delivery.

Key Accountabilities

Collaborate closely with Administrative Assistants within the Center of Excellence to ensure seamless operations and consistent support.Step in as backup support during Administrative Assistant absences, taking ownership of:Coordinating and prioritizing calendarsPlanning and executing meetings and events, including logistics, materials, agendas, and follow‑upManaging end‑to‑end global travel needs, from documentation to bookings and expense reconciliationDeliver a wide range of administrative services to leaders and teams across office locations, including:Recording, tracking, and entering dataConducting research and assisting with meeting or event preparationOrganizing, refining, and producing documentsSupporting workspace moves or adjustmentsAssembling packages, gift bags, or promotional itemsGreeting visitors, serving as a tour guide, or escorting guests to meetingsProvide on-site partnership and coordination with Virtual Assistants to ensure alignment and continuity of work.Apply technical expertise to streamline administrative processes and recommend improvements.Lead or support longer-term initiatives that contribute to team efficiency or organizational priorities.Engage with both internal and external stakeholders-including community leaders, customers, and partners-representing the organization with professionalism.Support various special assignments and ad hoc projects as needed.

Minimum Qualifications

At least 2 years of relevant administrative or related experienceHigh School DiplomaStrong customer service focus with a positive and enthusiastic approachHigh proficiency in Microsoft Office and comfort integrating technology and tools into business processesExcellent verbal and written communication skillsStrong planning and organizational abilities with exceptional attention to detailAbility to anticipate needs, manage multiple priorities, and adapt to changing demandsCapability to build effective networks and collaborate to solve problems or make informed decisions on confidential or moderately complex issuesHigh level of sound judgment, independence, and decision‑making in handling confidential or complex mattersStrong ability to build partnerships and work effectively with employees at all levelsDemonstrated integrity and accountabilityAbility to influence others to achieve efficient and effective outcomesLearning-oriented mindsetChampion of change managementTeam-player mentality

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