Job Title: Administrative SpecialistJob Description

This role is an integral part of our administrative services team, serving as a strategic business partner and delivering exceptional administrative support. The position is designed to enable our employees to maximize their potential and contribute to the organization's success by fostering a dynamic and global culture. The Specialized Workforce Agile Talent (SWAT) team provides administrative expertise and solutions, focusing on leadership support and cross-functional project assistance while ensuring excellent customer service.

ResponsibilitiesPartner with all Administrative Assistants within the Center of Excellence to ensure success in all areas.Provide desk coverage for dedicated Administrative Assistants during their absence, including calendar management and meeting/event coordination.Coordinate logistics for meetings and events, both on-site and off-site, including agendas and document creation.Manage global travel arrangements, including visa/passport requests, travel bookings, and expense reports.Deliver general administrative support to team members and leaders at office sites, including data entry, research, and document handling.Assist with workspace changes and assemble and ship gift bags.Serve as a tour guide and meeting escort.Provide on-site support for Virtual Assistants.Offer technical expertise and drive improvements for general administrative tasks.Engage in long-term project ownership and special projects as required.Interact with individuals from all levels within the organization, including customers and community leaders.Essential SkillsMinimum of 2 years of relevant experience.High School Diploma.Proficiency in Microsoft Office and integration of technology into business processes.Strong verbal and written communication skills.Excellent planning and organizational abilities with attention to detail.Ability to manage multiple priorities and changing work demands.Independent judgment and decision-making skills.Strong partnership skills to work effectively across all organizational levels.Integrity and accountability.Ability to influence others for effective results.Learning mindset and change management advocacy.Team-player attitude.Additional Skills & QualificationsAssociate's Degree preferred.Experience in administrative assistance, reporting, LIMS, data entry, and document management.Knowledge in nutrition, science, and GMP.Work Environment

The work schedule is Monday to Friday, from 8 am to 4 pm. The role requires interaction with various levels of the organization and demands a high level of technical proficiency and customer service focus.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Feb 18, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.