Administrative Services Specialist Apply Now! Back to search Location: St. Cloud, MN Posted: 4/30/2025 Location Name: ATS Corporate - St. Cloud, MN Wage Max: 24.50 Wage Min: 20.00 Summary The Administrative Services Specialist provides scanning, data entry keyboarding, 10 key entry, phone receptionist/customer greeting, mailroom processing, and general clerical services support. The purpose of this position is to provide clerical processing and data tracking by filing information using computers and customized software for ATS. Education and Experience + High school or college Diploma in business, customer service, or administrative support preferred. + Excellent telephone etiquette and experience working with a multi-lined telephone system preferred. + 1—2 years of exceptional accurate data entry, 10 key, customer service and mailroom experience desired. + Ability to deliver administrative support including in-person customer service, keyboarding, document processing and data processing. + Strong organizational and multi-tasking skills are required to enter data and ensure accuracy of typing and 10 key entries. + information and gain clarification in a professional manner. + Ability to organize multiple tasks and projects simultaneously to meet company deadlines. + Aptitude to compare information for accuracy and completeness. + Proven/demonstrated ability to work independently, as well as collaboratively, and handle multiple demands. + Must be able to maintain a high level of confidentiality. + Proficiency in Microsoft Office (Word, Excel, and Outlook) required. + Excellent communication skills (written, listening and verbal). Essential Duties and Responsibilities + Efficiently and accurately scans, indexes and quality check all company related paperwork. + Enter alpha and numeric data in the system for all company related paperwork, verify accuracy of data and corrects keying errors. + Serve as a receptionist, providing continuous receptionist duties during breaks, lunches, absences and extended hours. + Proficiently answers all incoming calls, assisting callers, screening and directing calls and taking and distributing messages as needed. + Order ‘Years of Service’ awards, cakes and arrange the party with the appropriate managers. + Support compliance with building security by following procedures, monitoring logbook, and issuing visitor badges when primary receptionist is not at the desk. + Greet all company visitors in a professional, courteous manner, notifies company personnel of the visitor(s) arrival and ensures compliance with building security procedures. + Back up mail-room coordinator position as needed for breaks and absences. + Perform clerical functions associated with all mail processing, copying and office supply requests. + Receive, open (when appropriate), sort, and direct incoming and interoffice mail; prepare all out-going mail and completes necessary forms in compliance with postal or delivery service regulations; tracks all postage paid (i.e., bulk/regular postal rates, originating department) and answers questions, investigates problems and offers technical advice for mail-related matters. + Receive, prioritize, process and distribute all department photo-copying requests. + Support ATS’ culture by aligning actions, behaviors, performance, and decisions in accordance with the Company’s values as set forth in our All-Employee Competencies. + Perform other duties and responsibilities as assigned. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This position performs work primarily in an office setting. + Constantly in a stationary position and occasionally will move around. + Constantly operates a keyboard and mouse and constantly utilizes a computer monitor(s). + Conversing with internal and external customers in person or via phone system. + Occasionally we will lift up to 15 lbs. when covering mail delivery. Compensation & Benefits: • The anticipated hourly pay range for this position is between $20.00 - $24.50. Hourly pay rate offered is determined by relevant experience, education, certifications, and geographic location as compared to others doing substantially similar work . In addition to the hourly rate of pay, employees may be eligible for performance-based incentives, which can vary depending on individual and/or company performance. • Anderson Trucking Service is committed to supporting our employees with a comprehensive benefits package. Employees will have the opportunity to enroll in a variety of benefit programs including health, dental, and vision insurance, as well as a 401k retirement savings plan effective on the first of the month following 60 days of employment. Additionally, we provide paid holidays, paid time off, access to professional development opportunities, wellness programs, and employee assistance resources to our employees. Our goal is to ensure that all employees have the support and resources they need to thrive both professionally and personally. EEO and Affirmative Action Statement It is the policy of theATSto provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, or carrier status. TheATSdesignated person for issues concerning Affirmative Action/Equal Employment Opportunity isDirector of Human Resources at 320-255-7400. ATSis committed to assuring equal employment opportunity and equal access to services, programs and activities for individuals with disabilities. It is the policy of theATSto provide reasonable accommodation to a qualified individual with a disability to enable such individual to perform the essential functions of the position for which he/she is applying or in which he/she is employed. The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions. Apply Now!