Administrative Services Coordinator Job ID 252555 Posted 22-Dec-2025 Service line Advisory Segment Role type Full-time Areas of Interest Administrative Location(s) North York - Ontario - Canada About CBRE Would you like to work at the world’s largest commercial real estate services firm, and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? Are you goal-oriented and driven to be your best every day? If so, we want to hear from you! Few companies are as dynamic as CBRE, and few industries are more exciting than commercial real estate. If you are looking to make an impact and build your career, this is the opportunity for you! Be a part of the industry that shapes our cities and our lives. About you You thrive on detailed-oriented work and have stellar time management skills. You are a self-motivated individual who can collaborate effectively in team settings. You are proactive and able to be flexible as work priorities change. You integrate feedback well and always search for ways to grow in your professional career. You are creative and eager to deliver high-quality solutions. Responsibilities Coordinates and uploads all new MLS listings, amendments and changes while complying with all rules and regulations. Provides daily reception relief to Receptionist. Greets and announces clients, applicants and visitors while following security procedures. Receives and directs incoming calls to appropriate personnel and voicemail. Schedules and maintains a calendar of meetings, completes travel or conference arrangements, and arranges meetings and conferences as requested. Coordinates catering for meetings and events and sets-up meeting rooms. Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. Establishes and maintains record keeping and filing systems. Completes expense reports and handles reconciliation of receipts for a designated workgroup. May perform administrative duties specific to a department such as, conducting research, updating databases, and preparing collateral materials for mass mailings. Coordinates services for outbound mail. Organizes office supplies and maintains print room. Maintains a level of supplies, paper, binding supplies, etc. Organizes quarterly Health & Safety Committee meetings, sends out invites, orders lunch and records minutes. Maintains all common area office equipment. Arranges equipment service as needed. Qualifications High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training. Proficient in all Microsoft Suite Applications is required. Why choose CBRE? Experience the resources and support of a global organization where an entrepreneurial mindset is encouraged. The long tenure of our employees speaks volumes about our work environment, leadership, opportunities for advancement, and high employee engagement. Our collaborative culture is built on our RISE values: Respect, Integrity, Service, and Excellence. This reflects the needs and perspectives of our clients and our people. Reach your highest potential in our modern, Well-certified offices, proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. When people feel inspired, great work is accomplished. Come experience the employee advantage at CBRE. We look forward to hearing from you! CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work. Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future Why CBRE? When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process. The posting is for an existing vacancy with the organization CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for this Administrative Services Coordinator position is between $50,000 annually and $55,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more. **Equal Employment Opportunity Statement:** CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)