Job Title Administrative Coordinator II Agency Texas A&M University Department Residence Life And Housing Proposed Minimum Salary $3,937.50 monthly Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens ourcorevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are The Department of Residence Life is housed within the Division of Student Affairs. It is comprised of 60+ full-time staff and over 400 total staff members. We offer a fast paced, student centric and academically focused environment where each staff member has the opportunity to make a difference in the lives of residential students. Click here (https://reslife.tamu.edu/) to learn more about our department and work What We Want The Administrative Coordinator II would report to a Coordinator of Residence Life or Assistant Director, and would be responsible for the administrative support of the respective Area Office and 24 Hour Service Desk Operation in a given area. This position is responsible for managing area office & desk operations, including the direct supervision of 15-20 Student Coordinators, 4-6 Area Office Student Assistants, and provides coordination and administrative support to 2 Coordinators of Residence Life, as well as indirect administrative support to up to 5 Community Directors & up to 8 Graduate Hall Directors. What You Need To Know Salary: Starts at $47,250/annually (commensurate based on hire’s education and experience) Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Other: Requires occasional work in the evenings and/or over the weekend. Responsibilities Administrative Support + Manages daily operations and logistics of the Area Office and 24-Hour Desk, including inventory, maintenance, ordering supplies, and troubleshooting with vendors. Prepares and updates presentations, communication materials, agendas, and compiles meeting data. Coordinates hiring, rosters, and communicates with faculty/staff involved in living-learning communities, and initiates meetings, events, and activities for professional staff. Supports summer operations, conference logistics, manages event resources, and may require occasional evening or weekend work; collaborates across departments for clean, safe, and efficient operations, submitting work orders as needed. Supervision + Recruits, hires, trains, supervises, and evaluates Area Office Desk and 24-Hour Desk student staff, and supports recruitment and onboarding for Resident Advisors, Community Directors, and Graduate Hall Directors. Approves timesheets via Workday, updates and ensures staff review/sign position descriptions annually, and tracks completion of university-required trainings. Manages desk coverage, filling in at the 24-Hour Desk when shifts are uncovered, and coordinates closely with the HR Liaison to keep position descriptions current. Communication + Responds to non-routine information requests and acts as a resource for office, University guests, students, and families. Develops, evaluates, and monitors office procedures to improve efficiency and ensure confidentiality of mail and correspondence. Serves as liaison with hall staff, departmental staff, and various agencies regarding space and facility needs, distributes information to residence halls, and collaborates to handle complaints and emergencies. Oversees staff who greet visitors, answer phones, screen calls, take messages, schedule appointments, and coordinate meetings. Safety and Security + Serves as access manager, coordinating key and access card control, regularly checking door operations and securing spaces for emergencies and closings. Assists police and other agencies with investigations, provides reports and contact information, and submits work orders related to keys and access cards. Maintains accurate inventory per departmental key manual policies, performs duties in the building’s emergency evacuation plan, and coordinates information on operations and safety with relevant campus units. Data Entry + Performs data entry, reporting, management, verification and oversight of software dashboards and databases (StarRez, Frontier, AggieWorks) for billing, scheduling building access, tracking damage estimates, and resource management. Manages key boxes for residence halls and submits lock changes for residents and office. Acts as primary contact for public space reservations. Budget & Financial Support + Monitors and accounts for the Area Office and 24-Hour Desk budget workbooks, including completion of orders and purchase authorizations. Differentiates accounts and subaccounts for accurate budget forecasting. Inputs wages for Area Office and 24-Hour Desk student staff into the budget. Tracks wages for student staff. Development + Serves on department, division, and university committees. Participates in workshops and trainings as needed. Qualifications Required Education & Experience: + Bachelor's degree or equivalent combination of education and experience. + Three years of experience in office administration. Required Knowledge, Skills, and Abilities: + Knowledge of word processing, spreadsheet, database, and presentation applications. + Ability to multitask and work cooperatively with others. + Interpersonal and communication skills. + Planning and organization skills. Preferred Knowledge, Skills, and Abilities: + Working knowledge of housing management software, including StarRez, Frontier, and AggieWorks. + Excellent written communication, analytical, interpersonal, and organizational skills. + Proficiency in word processing, spreadsheet, database, and presentation applications. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month + Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx) + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.