Job Title Administrative Coordinator I Agency Texas A&M University Health Science Center Department Health Behavior Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.      Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health (https://health.tamu.edu/index.html) encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Administrative Coordinator I provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. What you need to know Salary: Will be commensurate based on the selected hire’s education and experience. Location/Schedule: College Station, TX/ Full-Time Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume . Required Education and Experience + Bachelor's degree or equivalent combination of education and experience. + Experience in assisting in the development of processes for student onboarding. Preferred Qualifications + Knowledge of Emburse, Adstra Responsibilities Administrative Operations Management + Oversees planning and execution of administrative operations. + Maintains daily office calendar and appointment monitoring. + Reviews and monitors project and program timelines and proactively identifies issues. + Coordinates office records retention and maintains reference materials. + Coordinates inventory and maintenance of office supplies and equipment. + Researches and responds to inquiries about office procedures and processes. + Coordinates logistical arrangements for travel, meetings, and events. + Develops and maintains administrative office procedures. + Reviews and signs documents for supervisors. + Serves as primary or backup administrative support to assigned functional areas. + Update department website, department standard operating procedures, and floor plan. + Handles all GAR/GARF packets for department. Support and Coordination + Provides administrative support for executive staff and various team members. + Coordinates meetings, conferences, and special events. + Ensures compliance with office policies and procedures. + Assists with content and maintenance of office website. + Provides support for exam processing and assessment platforms. + Compiles and distributes candidate itineraries and schedules for interviews. + Coordinates logistical arrangements for staff events and meetings. + Submit maintenance requests for faculty and staff. Point of contact for student questions or concerns. + Makes recommendations for process improvements, administrative changes, or new initiatives. Compliance and Policy Oversight + Monitors compliance with office policies and procedures. + Analyzes requirements for projects or initiatives. + Provides technical information regarding administrative procedures. + Assists in establishing procedures to ensure compliance with regulations. Staff Training and Supervision + Supervises and trains student workers and support staff. + Assists in the development of processes for student onboarding. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.   Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.   Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.     + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums  + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays   + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least   eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month  Automatic en + rollment in the   Teacher Retirement System of Texas  (https://www.trs.texas.gov/Pages/Homepage.aspx)   + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)   + Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more   + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee  + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees  Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.