Job Title Administrative Coordinator I Agency Texas A&M Engineering Department Ocean Engineering Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: The Administrative Coordinator I provides analytical, reporting, and communications support to the Department Administrator and department leadership. This position will assist with supporting faculty recognition, promotion and review processes, and preparing complex data for standardized reporting surveys. Works closely with the department’s Communications Coordinator and its Administrator in advancing the department’s strategic goals, keeping in line with the department’s standards. This position requires exceptional attention to detail, strong writing and editing skills, discretion with sensitive information, and the ability to manage multiple priorities. Responsibilities: Data Analysis & Reporting + Maintain department’s contact information for all. + Compile, analyze, and prepare faculty and student data for reports used internally by the college and department. + Support faculty recognition and promotion reviews through data preparation and internal review of materials. Faculty Awards and Recognition + Draft, edit, and refine faculty award nomination letters and supporting materials. + Provide editorial feedback to strengthen packages. + Maintain historical records of award submissions, including eligibility requirements. Writing & Additional Support + Assist with drafting, reviewing, and maintaining standard operating procedures (SOPs) and internal documentation. + Provide writing and data support for ABET accreditation and Academic Program Review (APRT) processes, including narratives, tables, and supporting materials. + Interview faculty and students, prepare drafts of articles. + Perform other duties as assigned. What we need: + Bachelor’s degree in applicable field or equivalent combination of education and experience. + Two years of related experience. Knowledge, Skills, and Abilities: + The successful candidate will be creative, adaptable, and collaborative, with the ability to lead or support projects as needed. Strong organizational skills and the ability to balance multiple priorities are essential. Demonstrated data analysis, reporting, or institutional research experience preferred. Exceptional writing, editing, and proofreading skills demonstrate the ability to interpret qualitative and quantitative data. Work Location: + Main Campus – College Station, TX. About Ocean Engineering The mission of the Department of Ocean Engineering (https://engineering.tamu.edu/ocean/index.html) at Texas A&M University is to conduct research, serve the public and educate students in a broad program encompassing traditional and emerging areas of ocean engineering. The objectives of the department are to contribute to a better understanding of ocean engineering through applied and fundamental research and support the education and development of our students. Texas A&M Engineering provides an outstanding benefits package including but not limited to: + Competitive medical insurance (https://www.tamus.edu/benefits/medical/) benefits through Blue Cross and Blue Shield of Texas and Prescription (https://www.tamus.edu/benefits/prescriptions-express-scripts/) coverage by Express Scripts. + Options for Vision (https://www.tamus.edu/benefits/vision-insurance/) , Dental (https://www.tamus.edu/benefits/dental/) , Life (https://www.tamus.edu/benefits/life-add/) , and Long-Term Disability (https://www.tamus.edu/benefits/long-term-disability/) insurance. + A defined benefit retirement plan with the Teacher Retirement System of Texas (https://www.trs.texas.gov/) (TRS) with 8.25% employer contribution. + Additional Voluntary Retirement Programs: Tax Deferred Account (http://assets.system.tamus.edu/files/benefits/pdf/retirement/TDA-DCPoverview.pdf) 403(b) and a Deferred Compensation Program (http://assets.system.tamus.edu/files/benefits/pdf/retirement/TDA-DCPoverview.pdf) 457(b). + Flexible spending account (https://www.tamus.edu/benefits/flexible-spending-accounts/) options for medical and childcare expenses + Generous paid time off with holidays (https://www.tamus.edu/hr/holiday/#eng) , vacation and sick leave (https://tees.tamu.edu/engr-hr/resources/employee-tools/leave-fmla/index.html) . + Robust free training access through LinkedIn Learning (https://www.linkedin.com/learning/) plus professional development opportunities (https://engineering.tamu.edu/information/esac/staff-development-opportunities.html) . + Tuition assistance (https://engineering.tamu.edu/information/esac/educational-assistance-programs.html) and Educational release time (https://engineering.tamu.edu/\_files/\_documents/\_content-documents/tees-educational-release-time-policy.pdf) to further your academic pursuits. + Access to Engineer Your Wellness (https://tees.tamu.edu/engr-hr/resources/employee-tools/wellness/index.html) programs that provide opportunities for employees to engage in health and fitness. + Wellness release time (https://tees.tamu.edu/engr-hr/resources/employee-tools/wellness/wellness-release-time.html) offered to employees to promote work/life balance. Helpful Applicant Information Required Materials for Application: + Resume/CV + Three work references with their contact information; at least one reference should be from a supervisor/former supervisor. + Letter of interest (dependent upon position) Applications received by Texas A&M Engineering must have all required job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. Compensation Philosophy: + Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. + Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance. + Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff. Employment Eligibility Verification + If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present original and unexpired documents (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.