Administrative Coordinator

We are seeking a highly detail-oriented Administrative Coordinator to support subscriber and publisher operations in a fast-paced, deadline-driven environment. This role plays a critical part in maintaining accurate subscriber data while communicating daily with a large network of magazine publishers.

If you enjoy structured work, data accuracy, and balancing changing priorities,

this is a great opportunity to grow your administrative career in a stable and collaborative setting.

What You’ll Do

Accurately update subscriber records—including billing and geographical information—using a proprietary systemPerform basic math calculations related to subscriber updates and billing changesComplete high-volume data entry with speed and precisionRespond to and manage email communications from 50+ magazine publishersPrioritize tasks effectively as assignments and deadlines shiftMaintain exceptional attention to detail to ensure data integrity

Required Qualifications

2+ years of administrative, data entry, or office support experienceStrong data entry and typing skills with a high level of accuracyComfort performing basic math calculationsProficiency with Microsoft Office (Excel, Word)Ability to work efficiently in a fast-paced environment with shifting priorities

Nice to Have

Experience using OutlookCustomer service or client-facing experiencePrevious administrative assistance or office coordination experience

Why Join Us

Room for growth within a stable organizationCompetitive salarySupportive, team-oriented work environmentHands-on experience working with major publishing partners

Schedule: Monday–Friday8:30 AM–5:00 PM (30‑minute lunch) or8:30 AM–5:30 PM (1‑hour lunch)Work Environment: Onsite, cubicle setting | Team of 15 coordinatorsJob Type & Location

This is a Contract to Hire position based out of Congers, NY.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Congers,NY.

Application Deadline

This position is anticipated to close on Jan 22, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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