Job Title: Administrative Coordinator
Job Description

We are seeking a detail-oriented Administrative Coordinator to join our dynamic team. In this role, you will be responsible for managing logistics appointments, auditing shipping documents, and coordinating vendor returns. This position offers an excellent opportunity to grow and develop skills in a supportive environment.

ResponsibilitiesSchedule and confirm shipping and receiving appointments with vendors, carriers, and internal teams.Maintain an up-to-date calendar of all logistics-related appointments.Communicate changes or delays promptly to relevant stakeholders.Review and verify shipping documents, bills of lading, and delivery receipts for accuracy and completeness.Ensure compliance with company policies and regulatory requirements.Identify discrepancies and coordinate with appropriate teams to resolve issues.Process and track vendor return requests.Communicate with vendors regarding return authorizations and shipping instructions.Maintain accurate records of returned items and ensure timely follow-up.Essential Skills2+ years in an administrative or customer service role.Proficiency in Microsoft Office Suite, including basic Excel, Word, and Outlook.Experience in HVAC or plumbing sectors is a plus.Additional Skills & QualificationsStrong attention to detail.Positive 'can-do' attitude.Eager to learn and take on new challenges.Strong organizational skills.Ability to handle pressure well and multitask.Work Environment

The role is based in an office located within a warehouse, so candidates must be comfortable with a loud environment. The team is friendly and welcoming, offering a great opportunity for an entry-level candidate to gain valuable experience. The work schedule is Monday through Friday, 8 am to 5 pm, with a rotation for Saturday shifts every four weeks. You will work closely with another administrative team member and four receivers, reporting directly to the Shipping Manager.

Job Type & Location

This is a Contract position based out of Calgary, Alberta.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

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\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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