Job Description
Join our dynamic team as an Administrative Coordinator, where you will play a crucial role in maintaining and managing subcontractor prequalification information, building strong business relationships with suppliers and subcontractors, and ensuring the seamless flow of communication and data within our organization.
ResponsibilitiesMaintain subcontractor prequalification information.Develop and sustain positive business relationships with suppliers and subcontractors.Contact subcontractors and provide assistance as needed during the prequalification process.Keep updated on subcontractor information submissions and oversee annual renewals.Actively communicate with subcontractors to obtain required prequalification documents and information promptly.Inform preconstruction, estimating, and project teams about the status of prequalification updates.Coordinate and follow up with business units, project teams, and subcontractors for contact information and missing or inaccurate data.Assist subcontractors and business units with system troubleshooting and inquiries.Evaluate and maintain subcontractor prequalification status.Attend meetings with preconstruction and operations teams to provide subcontractor prequalification information as needed.Complete other responsibilities as assigned.Essential SkillsAdministrative support experience.Proficiency in Microsoft Excel.Experience in subcontractor management.Knowledge of preconstruction and vendor management.Two years of business or secretarial school, or equivalent training and experience.Proficient in Microsoft Office Suite and ability to learn specific software.Working knowledge of general office procedures and office machines.Excellent English verbal and written communication skills, including a professional telephone manner and business writing skills.Additional Skills & QualificationsExperience working in construction is preferred.Work Environment
This position requires you to work onsite with the team five days a week.
Job Type & Location
This is a Contract to Hire position based out of Des Moines, Iowa.
Pay and Benefits
The pay range for this position is $26.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Des Moines,IA.
Application Deadline
This position is anticipated to close on Aug 29, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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