xperiJob Title: Administrative Coordinator

Job Description

We are seeking a dedicated Administrative Coordinator to join our team. This position serves as the essential link between vendors, customers, and the sales department, ensuring seamless communication and efficient operations. The role involves managing the will-call window, maintaining accurate records, and supporting the sales team with administrative tasks, all while contributing to a positive office environment.

ResponsibilitiesServe as the primary point of contact for email communication between vendors, customers, and the sales department.Manage the will-call window, assisting drivers with shipment check-ins and documentation.Maintain accurate records and filing systems for shipping, receiving, and customer orders.Support the sales team with administrative tasks and customer inquiries.Utilize SAP for inventory management.Coordinate with internal departments to ensure timely and accurate communication.Perform general office duties including scanning, filing, and document preparation.Contribute to a positive and efficient office environment with a willingness to learn and grow.Essential SkillsProficiency in Microsoft Office Suite.Customer support and service experience.Strong administrative support and data entry skills.Expertise in Microsoft Excel.Experience with freight management and filing systems.2-3+ years of experience within office/admin utilizing SAP.Experience in manufacturing and/or logistics.Strong organizational, communication, and reliability skills.Additional Skills & QualificationsExperience in administrative assistance.2-3+ years of relevant office or administrative experience.Ability to manage multiple tasks efficiently.Work Environment

This position is fully onsite in a busy warehouse setting, with working hours from 7:00 AM to 3:30 PM. You will work alongside the customer service team, sales department, customers, and vendors. The environment is dynamic and collaborative, providing opportunities for growth and development. Candidates should be prepared to eventually supervise two current admins on the team.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lockport,IL.

Application Deadline

This position is anticipated to close on Jun 6, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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