Administrative Coordinator Job ID 218068 Posted 09-May-2025 Service line Advisory Segment Role type Full-time Areas of Interest Administrative, Sales Support Location(s) Mississauga - Ontario - Canada **About CBRE** Would you like to work at the World’s largest commercial real estate brokerage and a Fortune 500 company? Do you want to expand your knowledge while working on a high-performing team alongside the industry’s best talent? If so, we want to hear from you! Few companies are as dynamic as CBRE. Few industries are more exciting than commercial real estate. If you are looking to make an impact, have fun and build your career, this is the opportunity for you! Be a part of the industry that shapes our cities and our lives. **About You** + Strong attention to detail + Self-motivated, resourceful and proactive + Excellent written and verbal communication skills + Strong organizational and analytical skills + Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information + Demonstrates good judgment in applying company policies and is dependable to deliver high-quality work when handed time-sensitive tasks + Positive and committed team player **The Opportunity** CBRE is seeking a resourceful individual to provide administrative and marketing support while working in a highly collaborative team environment. This role is the backbone of the sales team and is highly valued. Responsibilities: + Answers, screens and directs incoming telephone calls. + Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications. + Communicates with clients, vendors, and other sales professionals. + Communicates with clients, vendors, and other sales professionals. + Composes and prepares routine correspondence, paperwork (such as listing agreements, RFPs, LOIs, BOVs, lease and sale agreements etc.) and emails for sales professionals. + Maintains and updates relevant databases and requests website/professional profile updates. + Organizes and maintains filing system, file correspondence and other records. + Gathers supporting documentation to complete trade records for various transactions while abiding by company accounting policies as well as local and national laws. + Creates and initiates property marketing materials and requests. + Work on ongoing long-term assignments while prioritizing day to day tasks. + May coordinate schedules and appointments for sales team members. + May attend sales team meetings for the purpose of recording meeting minutes or action items. + May be responsible for coordination/planning and execution of special events and conferences for client, or sales team. + Performs other duties as assigned. **Qualifications** + Post secondary diploma or degree or equivalent combination experience and education, real estate background an asset. + Minimum 1 year experience providing administrative support to a team of professionals, sales or marketing environment preferred. + Proficiency in all Microsoft Office applications. + Experience using Adobe Creative Cloud, particularly InDesign, would be considered an asset. Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future **What’s in it for you?** At CBRE, you are empowered to take your career path into your own hands. Work in a high-energy, collaborative environment with supportive teammates while reaching your highest potential. Enjoy workplace flexibility in a global organization with our modern, Well-Certified Offices proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. Because when people feel inspired, great work is accomplished. Come experience the employee advantage at CBRE. We look forward to hearing from you! CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work. **Equal Employment Opportunity Statement:** CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)