Job Title Administrative Associate V Agency Texas A&M University - San Antonio Department Department Of Accounting & Finance Proposed Minimum Salary Commensurate Job Location San Antonio, Texas Job Type Staff Job Description The Administrative Associate V at Texas A&M University-San Antonio provides essential administrative support to the Department of Accounting and Finance to ensure efficient and effective operations. This position is responsible for a variety of tasks essential to the daily functions of the department, contributing to the overall success of the academic and administrative objectives of the college and the university. This position is the first point of contact for students, faculty, staff, and visitors. The successful candidate will demonstrate strong communication skills and will be committed to upholding the university's mission and values. Salary: $17.50 per hour Responsibilities:Administrative Support: + Provide administrative support to the department chair, faculty, and staff. + Manage and prioritize departmental correspondence, emails, and phone calls. + Schedule meetings, appointments, and maintain department calendars. + Coordinate and support departmental events, seminars, and student-related activities. Records Management: + Maintain and organize departmental records, including student files, academic documents, and departmental reports. + Assist in the maintenance and retrieval of documents and data. + Prepare and proofread departmental documents, reports, and communication materials. Budget and Finance: + Assist in budget monitoring, expense tracking, and financial record-keeping. + Process departmental invoices, reimbursements, and purchase orders. Facilities Management: + Oversee departmental office equipment and supplies. + Coordinate maintenance and repairs of office facilities. Collaboration: + Foster effective communication and collaboration within the department and across the university. + Work closely with other university administrative assistants to facilitate cross-departmental activities. Required Education and Experience: + High school diploma or equivalent combination of education and experience. + Five (5) years of related experience. Preferred Education and Experience: + Bachelor's degree. + Proven experience in administrative or clerical roles, preferably in a university or educational setting. Knowledge, Skills and Abilities: + Proficiency in Microsoft Office Suite and other relevant software applications. + Strong communication, organizational, and time management skills. + Attention to detail and ability to handle confidential information with discretion. + Strong customer service orientation and the ability to work effectively with faculty, students, and staff. + Ability to prioritize and meet deadlines in a fast-paced environment. Applicant Instructions:   Please make sure to provide the following documents:  + Cover Letter + Resume / CV   + Professional References For detailed instructions on how to apply for any position on our website, please use the following link:  http://www.tamusa.edu/humanresources/job-opportunities/index.html ​   Summary of Employee Benefits:   www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.  Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.   In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.