Job Title Administrative Associate III Agency Texas A&M University - Corpus Christi Department College of Engineering - Computing Sciences Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) ! PURPOSE Works under general supervision and provides complex administrative support work for the CSCI Department and its academic programs - GISC and GSEN programs. RESPONSIBILITIES Administrative Support: 33.34% + Assist faculty and students with paperwork for dealing with other entities on campus, such as setting up accounts, credentialing, keys, and swipe-card access. + Course creation for GISC and GSEN programs using Banner, ARGOS, and coordinating with GISC and GSEN program coordinators for assigned class times/schedules. + Create and maintain spreadsheets and databases to maintain a variety of fiscal, administrative, and academic records. + Provide information regarding administrative procedures, services, or programs. + Set up meetings, seminars, and other special events to include facilities, equipment, and food. + Perform other duties as assigned. Budget and Expenses: 33.33% + Order supplies for the department and regularly check inventory as needed. + Maintain, dispense, and order supplies for the academic programs GISC and GSEN. + Monitor and reconcile travel credit card transactions and procurement for GISC/GSEN faculty and students and other personnel to ensure charges are documented and posted to correct accounts. + Serve as backup for preparation and submission of monthly procurement card reports and ad hoc travel reports. Program Management: 33.33% + Assist in updating course and student information in Banner with GISC/GSEN, assign classrooms in ASTRA, registration and overrides, collection of syllabi, accessing Interfolio information, reviewing department reports, adding information from ARGOS, if requested. + Serve as a backup to provide admin support for accreditation and self-study reports for academic programs. + Serve as a backup to support recruitment, outreach and job placement activities. QUALIFICATIONS + High School diploma or GED. + Three (3) years of experience in general office, personnel operations, or related experience. + Additional education may be considered as substitution for the minimum experience requirement: + Associate’s degree and One (1) year of experience in general office, personnel operations, or related experience. + Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, etc.) and databases. + Analytical skills to address and resolve administrative or operational challenges + Ability to multitask and work cooperatively with others. + Strong interpersonal and communication skills for interacting with faculty, staff, and students. + Planning and organization skills, prioritize responsibilities and meet deadlines + Ability to respond to changing priorities or unexpected issues in an academic setting + Ability to maintain discretion with sensitive information (personnel, financial, student records) PREFERRED QUALIFICATIONS + Bachelor’s degree in Business Administration, Management, or applicable field. + Advanced MS Office skills. + Experience in a higher education environment. + Experience with university software such as Emburse, FAMIS/Canopy, Workday, Banner, Argos, and Interfolio. + Knowledge of academic operations (scheduling, course management, faculty appointments) + Familiarity with travel processes/procedures BENEFITS (rules, policies, eligibility apply) From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. INSURANCE: (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf) + Medical + $0 - $30 per month for Employee Only coverage after university contribution ($920 value). + Up to 83% of premium covered by the university: + Employee and Spouse + Employee and Children + Employee and Family coverage + Dental & Vision + Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account DUAL CAREER PARTNER PROGRAM (https://www.tamucc.edu/human-resources/careers/dual-career-partner/index.php) ON-CAMPUS WELLNESS OPPORTUNITIES Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php) + Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php) + Public Loan Forgiveness + Book scholarships + 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) : + Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) + Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off (https://www.tamucc.edu/human-resources/time-off/index.php) : + 8+ hours of vacation paid time off every month. + 8 hours of sick leave time off every month. + 8 hours of paid time off for Birthday leave. + 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.