Details **Open Date** 02/10/2026 **Requisition Number** PRN44255B **Job Title** Administrative Assistants **Working Title** Administrative Assistants **Career Progression Track** S00 **Track Level** S2 - Intermediate **FLSA Code** Nonexempt **Patient Sensitive Job Code?** Yes **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday-Friday 8-5 **VP Area** Academic Affairs **Department** 00079 - Theatre Department **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** 19.00-23.00 **Close Date** 03/20/2026 **Priority Review Date (Note - Posting may close at any time)** 03/02/2026 **Job Summary** The Department of Theatre seeks a highly organized, collaborative, and proactive professional to provide advanced administrative support to the Department Chair and oversee the daily operations of the Department’s Main Office. This position plays a critical role in supporting the academic, recruitment, and operational functions of a dynamic theatre program with an active production season. The successful candidate will join a department dedicated to excellence in undergraduate education and to fostering meaningful connections both on campus and within the broader artistic community. The Program Assistant supports key academic and administrative initiatives, including curriculum management, recruitment coordination, class scheduling in specialized instructional spaces, and the facilitation of complex faculty review processes. **Responsibilities** **Key Responsibilities** + Collaborate with the Chair of Recruitment and Marketing/Communications to coordinate BFA recruitment and admissions activities, including data collection, data entry, list verification, and correspondence with prospective students and candidates. + Maintain and analyze recruitment and departmental data using Excel; identify opportunities to improve workflows, communication, and operational efficiency. + Serve as the primary point of contact for faculty, staff, students, and external inquiries. + Manage academic scheduling processes, including class scheduling, permission code generation, and enrollment monitoring. + Schedule department-wide meetings and manage the Department Chair’s calendar. + Oversee scheduling of department-owned classrooms and studios for non-production use, in coordination with Production Management. + Facilitate departmental curriculum change processes in compliance with college and university policies. + Partner with the Chair to disseminate essential administrative information to faculty, staff, and students. + Act as a liaison for building-related matters, including key card access and maintenance coordination. + Facilitate all faculty review processes, including the collection and organization of required materials. + Support the planning and coordination of departmental retreats and meetings. + Contribute to the development and maintenance of departmental policies, handbooks, and Canvas resources. + Conduct special projects on behalf of the Department Chair. + Schedule, coordinate, and oversee work assignments for office support staff. + Maintain an organized, functional main office environment. + Assist faculty and students with a variety of academic and administrative processes. + Develop and maintain working knowledge of departmental, college, and university policies and procedures. **Additional Information** This job description is not intended to be a comprehensive listing of all duties, responsibilities, or qualifications. Duties may be assigned or modified to meet departmental needs. **Minimum Qualifications** **EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). **Department may hire employee at one of the following job levels:** **Administrative Assistants, II:** Requires at least 1 year of related experience. **Preferences** Demonstrated excellence in organizational and time management skills, with proficiency in Excel spreadsheets, data entry, and data analysis. Strong interpersonal communication and professional writing skills are required, along with proven problem-solving abilities to improve operations, communications, and policies. The ideal candidate is able to work independently, proactively anticipate requirements, and effectively support departmental needs. **Type** Benefited Staff **Special Instructions Summary** Please share a brief written sample (1-2 paragraphs) that reflects writing for higher education audiences—such as student communications or administrative content delivered to faculty and staff within a Research 1 University. **Additional Information** _The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._ _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._ _The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._ _To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_ _Director/ Title IX Coordinator_ _Office of Equal Opportunity and Affirmative Action ( OEO /AA)_ _383 University Street, Level 1 OEO Suite_ _Salt Lake City, UT 84112_ _801-581-8365_ _oeo@utah.edu_ _Online reports may be submitted at_ **oeo.utah.edu** **_For more information:_** **https://www.utah.edu/nondiscrimination/** **_To inquire about this posting, email:_** **employment@utah.edu** **_or call 801-581-2300._** _The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._ _This position may require the successful completion of a criminal background check and/or drug screen._ _https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._