Details **Open Date** 02/04/2026 **Requisition Number** PRN44191B **Job Title** Administrative Assistants **Working Title** Administrative Assistants **Career Progression Track** S00 **Track Level** S3 - Skilled **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, 8:00am – 5:00pm **VP Area** Academic Affairs **Department** 00129 - Social & Behav Science-Dean **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $21.55 to $25.14 an hour **Close Date** 03/03/2026 **Priority Review Date (Note - Posting may close at any time)** 02/12/2026 **Job Summary** **Administrative Assistants** Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. **Learn more about the great benefits of working for University of Utah: benefits.utah.edu** **The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.** **Responsibilities** **Administrative Assistants, III** + Greet and direct visitors to the appropriate office or person. + Manage the Dean’s calendar and general email account, responding to inquiries. + Support the leadership team with calendar management and meeting coordination. + Answer incoming calls and route them accordingly. + Room/ scheduling support for the CSBS Dean’s Office and NEXUS Core. + Assist Associate Deans with communications to faculty and staff i.e., the faculty and staff newsletter and other college and university announcements. + Coordinate with administrative team members to support faculty document maintenance such as Retention, Promotion, and Tenure, Faculty Leave, and Tenured Faculty Reviews. + Maintain college records such as directories and listservs. + Sort and distribute incoming and outgoing mail and packages. + Perform clerical tasks, including copying, scanning, data entry, and filing. + Draft memos, reports, and other documents as needed. + Maintain and replenish general office supplies and printer maintenance. + Coordinate meetings and college events, including invitations, catering orders, and scheduling. + Provide administrative support to the CSBS Events Team. + Coordinate travel arrangements via Concur for the Deas, Dean’s Office Staff, and Dean’s Guests. + Provide administrative support for the College’s annual awards process. + Manage scheduling and offer administrative support for college-level committees. + Assist the Director of Accounting and Finance with P-Card expense reports, reimbursements, and workflow approvals. + Serve as the Travel and Department P-Card holder, ensuring compliance and accurate documentation. + Prepare ePR requests that fall under the Dean’s Office + Support purchases via P-Card and Ushop requisitions + Perform additional duties as needed to support office operations. **Minimum Qualifications** **EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). **Administrative Assistants, III :** Requires 3+ years of related experience. **Preferences** **Type** Benefited Staff **Special Instructions Summary** **Additional Information** _The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._ _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._ _The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._ _To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_ _Director/ Title IX Coordinator_ _Office of Equal Opportunity and Affirmative Action ( OEO /AA)_ _383 University Street, Level 1 OEO Suite_ _Salt Lake City, UT 84112_ _801-581-8365_ _oeo@utah.edu_ _Online reports may be submitted at_ **oeo.utah.edu** **_For more information:_** **https://www.utah.edu/nondiscrimination/** **_To inquire about this posting, email:_** **employment@utah.edu** **_or call 801-581-2300._** _The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._ _This position may require the successful completion of a criminal background check and/or drug screen._ _https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._