[Job Description]

Globally recognized Coffee Company, headquartered in Seattle, WA is currently hiring for a Fully Remote Administrative Assistant. This position will provide administrative support to one or more directors. This role will effectively plan and maintain one or more executive calendars with attention to accuracy, detail, and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. This role will perform general administrative duties, including screening and directing incoming phone calls, composing and typing general correspondence, including emails and prioritizing, handling multiple calendar management, managing and booking travel (Domestic within the U.S.), and more.

Pay - $21/hr. - $22/hr.

Location - Fully Remote (Candidates must reside in PST or MST states)

Schedule - Standard Monday - Friday Morning Shift (40 Hours a Week)

Contract Duration - 9 Months (Leave of Absence Coverage)

W2 Employment Through Aston Carter

[Summary of Key Responsibilities]

Reporting from TableauCalendar Management for multiple DirectorsSocial Media - Post recognition for internal members as neededManaging and booking travel (domestic within the U.S.)Expense reports

[Work Environment]

Kind and interactive team.Working within the Design and Marketing Department

[Daily Responsibilities]

Supporting CA-based leaders as neededManaging multiple calendarsConnecting with directors as needed (conflicts and scheduling)Utilize the quarterly planning guide to proactively plan (up to 3 weeks in advance)Weekly connectCoordination of meetings and coffeehouse connectionsFlexibility with the schedule to meet the needs of the team

[Qualification Requirements]

2-3+ years of administrative support experience for executivesCalendar management for multiple individualsGreat communication and coordination skillsTravel management (Domestic)

[Technology Requirements]

Microsoft Office SuiteAny type of creative site (i.e., Canva) is highly preferredExcel or Tableau reportingSmartsheet (nice to have)Miro Board (nice to have)

[Employee Value Proposition]

Exceptional opportunity to join one of the globally recognized and largest coffee companies.Fun opportunity to partner with the internal Design and Marketing department.Work-life balance can’t be beat.Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jan 19, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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