The Seattle Division has an opening for an Administrative Assistant for the Lobby, Safety and Food Safety Departments.  The position will be based in Bellevue, Washington.

Position Purpose:

This position provides comprehensive administrative support for the Seattle Division’s lobby desk operations, safety programs, and food safety initiatives. The Administrative Assistant ensures smooth daily operations, supports safety compliance efforts, and acts as a reliable point of contact for visitors, employees, and cross‑functional teams.

 

Key Responsibilities include, but are not limited to:  

Lobby Desk & Administrative Support

Serve as the primary point of contact at the lobby desk, greeting visitors, managing sign‑ins, and directing inquiries to the appropriate departments. Provide general administrative support to department leaders, including scheduling, document management, correspondence, and meeting coordination. Answer incoming calls and route them efficiently. Manage mail and package distribution for designated departments.

Safety & Security Support

Assist with the administration of safety programs and protocols within the division. Maintain safety records, compliance logs, and incident documentation according to established guidelines. Coordinate with security teams to support visitor access, badge management, and facility safety procedures. Review incoming information and make decisions within clearly defined guidelines and parameters. Support the distribution and communication of safety updates, notices, and documentation.

Food Safety Support

Assist the Food Safety team in maintaining documentation, reports, and compliance materials. Help track food safety metrics, audit results, and follow‑up actions. Maintain accurate files related to food safety inspections, certifications, and regulatory correspondence. Provide reporting support through division systems (e.g., Oracle, SharePoint, internal tracking tools).

 

KNOWLEDGE AND EXPERIENCE:

Education Level: High school graduate with some college or related technical school desirable.  Experience Level: Experience as an Administrative Asst. or Department Specialist desirable 

 

Skills and Experiences:

 

Strong written and verbal communication skills. Strong computer skills including Word, Excel, Outlook, and PowerPoint Be detail oriented, ability to organize, and strong analytical and accounting skills for reconciliation of complex payment files. Familiarity with Company systems (Oracle, SharePoint, Teams, QuickBase, etc.) is preferred.

 

 

PAY TRANSPARENCY

The pay range is $25.38 to $34.90 per hour, but no less than the local minimum wage. Starting rates will vary based on things like location, experience, qualifications. Dependent on length of service, hours worked benefits include medical, dental, vision, disability and life insurance, sick pay (accrued based on hours worked), PTO/Vacation pay (accrued based on hours worked), paid holidays, bereavement pay, and retirement benefits (pension and/or 401k eligibility).”

 

PHYSICAL ENVIRONMENT:

 

Most work is performed in a temperature-controlled office environment. Incumbents may sit for long periods of time at a desk or computer terminal. Incumbents may use calculators, keyboards, telephone, and other office equipment in the course of a normal workday. Stooping, bending, twisting, and reaching may be required in completion of job duties.

 

 

Closing Date: 01.30.2026

 

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified.  The Company is committed to complying with all local, state, and federal regulations.