**Working Title: Administrative Assistant** **Job Class: Office and Administrative Specialist, Senior** **Agency: Minnesota Management & Budget** + **Job ID** : 91816 + **Location** : St. Paul + **Telework Eligible** : No + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 01/30/2026 + **Closing Date** : 02/05/2026 + **Hiring Agency/Seniority Unit** : Minnesota Management & Budget + **Division/Unit** : Management Services / Agency Operations + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : AFSCME + **Work Area** : Centennial Office Building, 4th Floor + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Minnesota Management and Budget (MMB) is seeking an Administrative Analyst to coordinate and streamline the agency’s administrative operations. This position will aid in the preparation of high-profile documents and the final preparation of state budget documents including economic and revenue forecasts, revenue updates, the state’s Annual Comprehensive Financial Report, and the Governor’s budget summary documents. This position will also assist in space planning, facilities management, office supply procurement and organization, sorting mail, and other administrative functions. Job duties for this position include: + Editing budget narratives, reviewing for formatting, grammar, structure, punctuation, and accessibility + Identifying and remediating other non-accessible documents for the agency + Supporting agency employee onboarding and offboarding by coordinating equipment requests, assisting with equipment setup, and collaborating with human resources and hiring leaders + Coordinating delegated IT functions for the agency such as providing technical support, managing the agency printers, troubleshooting technical issues, scheduling new lines of cell phone service + Planning, developing, and maintaining standard operating procedures + Supporting the Centennial Office Building reception + Coordinating logistic support services in the areas of shipping, receiving, and mail **Minimum Qualifications** _To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available_ here (https://mn.gov/mmb/careers/applicant-help/resume-tips/) _._ Experience must demonstrate: + Communication skills sufficient to use business grammar, spelling, and punctuation to write, develop, and edit reports, letters, procedures, presentations, and other documents + Customer service skills sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other correspondence) + Data entry skills sufficient to receive and review documents, compare documents to database information, and edit documents + Administrative and procedure development skills sufficient to develop and implement administrative and program policies, procedures, and service standards in cooperation with management + Spreadsheet management skills sufficient to use computer software applications and use advanced spreadsheet features such as formula creation to manipulate and sort data + Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors **Preferred Qualifications** MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need! + Two (2) or more years of experience providing administrative support functions, such as drafting and editing documents, sorting mail, coordinating purchasing and procurement processes, organizing inventory, or maintaining and using basic office equipment like printers and copiers + Knowledge of accessibility principles, including digital accessibility standards (WCAG 2.1 Level AA) + Experience with MN state government purchasing policies and procedures + Proficiency with Microsoft Office products (Word, Outlook, Excel, PowerPoint, etc.) + Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment **Additional Requirements** It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks: + SEMA4 records check (applies to current and past state employees only) + Criminal history check + Reference check + Social Security and address verification + Education verification + Conflict of interest review + Other legally or internal policy required checks A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices. Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.