Administrative/Legal Assistant & Accounting Support

Our client, a small and well-established professional services firm, is seeking a highly organized and detail-oriented Administrative/Legal Assistant to support the owner and manage a wide range of administrative, legal, and bookkeeping responsibilities.

This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys being the go-to person for keeping an office running smoothly. The position requires strong written and verbal communication skills, the ability to work independently, and confidence handling confidential information.

Key Responsibilities

Prepare, type, and format legal and professional documents with a high degree of accuracy Transcribe dictation and manage document revisions Answer and route phone calls professionally Prepare, send, and manage correspondence via email and mail Receive, monitor, and respond to incoming emails Track time entries and assist with invoice preparation Perform bookkeeping functions using QuickBooks Input and confirm financial and property information in Buildium Process bill payments and reconcile bank accounts Coordinate and manage service providers and vendors Order, track, and maintain office supplies and equipment File, organize, and maintain legal, financial, and business records Maintain and update office files, databases, and document management systems File and record documents with courts and recording offices Manage incoming and outgoing mail

What Our Client Is Looking For

A highly organized professional with exceptional attention to detail Strong written and verbal communication skills Ability to prioritize tasks and manage multiple responsibilities simultaneously Comfort working independently and taking ownership of day-to-day operations Prior experience supporting legal, professional services, or small business environments

This is a full-time, long-term opportunity for someone who enjoys variety in their day, takes pride in their work, and values being a trusted administrative partner.