Position Information Posting NumberSRGV8759 Working TitleADMINISTRATIVE ASSISTANT II Number of Vacancies1 LocationEdinburg, Texas DepartmentStudent Rights and Responsibilities FTE1.0 FLSANon-Exempt Scope of Job To provide skilled administrative support to the Dean of Students ( DOS ) and routine administrative support to DOS /Student Affairs units (ex., Student Rights and Responsibilities, Student Accessibility Services, Chess Program). Maintains financial data, which includes monthly budget and status reports; coordinates purchasing and related documentation and reconciliations; assists with student employee onboarding; and helps ensure daily front-office multi-department operations run smoothly during normal business hours. Description of Duties + Provides direct administrative support to the Dean of Students. + Creates letters, memos, reports, requisitions, and other material based on generic direction. + Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings; assists with meeting and event logistics. + Handles travel arrangements for supervisor and other office personnel. + Responsible for all routine administrative functions and correspondence. + Serves as first point of contact for and screens callers and visitors; assists with the management of departmental email accounts and correspondence. + Manages designated staff and office calendars. + Acts as receptionist. + Orders supplies and maintains inventory; processes purchase orders and reimbursements; and arranges for equipment repair and facility maintenance. + Organizes and maintain records and filing systems. + May assist in processing various student forms and requests for the appropriate review and approvals. + May provide general program information and materials to students and/or direct students to the appropriate student services resources. + May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. + Processes personnel actions upon direction of the supervisor, including the recruitment, selection, onboarding, and supervision of student employees. + Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. Maintains a wide variety of academic, fiscal, personnel and administrative records and files consisting of confidential and official matters, including electronic records, in compliance with the Family Educational Rights and Privacy Act ( FERPA ), record retention schedules, and other university policies. + May assist in the preparation of budgets, grant requests, class schedules and other periodic reports. + Performs other duties as assigned. Supervision Received General supervision from the Dean of Students. Supervision Given May supervise support staff and temporary/student employees. Required Education Associate degree in a related field or experience as outlined below. Preferred Education None. Licenses/Certifications None. Required Experience Three (3) years of office administrative experience. Experience may be substituted for education on a 1-on-1 basis. Preferred Experience Experience obtained within higher education. Equipment Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The role includes availability for work beyond regular office hours, including evenings and weekends, as needed. A fast-paced and stimulating environment that requires adaptability, problem-solving skills, calm demeanor, and a strong ability to navigate unexpected challenges and provide effective support. UTRGV is a distributed institution. This position is primarily based in the Edinburg campus but may require occasional travel to the Brownsville campus or other locations in the Rio Grande Valley. Other Must have excellent customer service, interpersonal, organizational, and verbal skills. The position requires attention to detail, flexibility, and self-motivation to respond to the dynamic and fast-paced nature of the units. Physical Capabilities N/A Employment CategoryFull-Time Minimum SalaryCommensurate with Experience Posted SalaryCommensurate with Experience Position Available Date01/21/2026 Grant Funded PositionNo If Yes, Provide Grant Expiration Date Posting Detail Information EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. Special Instructions to Applicants Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information. Additional Information UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development . Quick Linkhttps://careers.utrgv.edu/postings/50028 Posting Supplemental Questions Required fields are indicated with an asterisk (*). + * Are you a current UTRGV employee? + Yes + No + * Are you now, or previously, employed by The University of Texas System or any of its institutions? + Yes - I currently am employed by the UT System or its institutions + Yes - I have previously been employed by the UT System or its institutions + No - I have never been employed by the UT System or its institutions + * Please select your highest level of completed education. + 6th grade education + 10th grade education + High School Diploma or GED + Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours + Bachelors Degree from an accredited university + Masters Degree from an accredited university + Ph. D. or other terminal degree from an accredited university + None of the above + * Please provide the field of study for your education: (Open Ended Question) + * Please indicate the number of years of work experience you have directly related to the position in which you are applying for: + Less than 1 year + 1 year + 2 years + 3 years + 4 years + 5 years + 6 years + 7 years + 8 years + 9 years + 10 years + Over 10 years + * Do you meet the minimum requirements for this position? + Yes + No Applicant Documents Required Documents + Resume Optional Documents + Cover Letter/Letter of Application + Curriculum Vitae + Unofficial Transcripts + Reference Letter 1 + Reference Letter 2 + Reference Letter 3 + Certifications and Licenses + Training Certificates + Other Document + List of 3 References + Unofficial Transcripts 2 + Unofficial Transcripts 3 + Letter of Interest + Unofficial Graduate Transcripts + Additional Document