Ardaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.

Ardaman has the following opportunity available:

Administrative Assistant

An opportunity is available in our Fort Myers Branch office for a sharp and versatile Branch Administrator. 

Responsibilities:

Client & project setup in the ERP system

Prepare and process project billing, invoices, change orders (COs), and purchase orders (POs)

Handle accounts receivable, collections, and process payables

Update and monitor project budgets

Vendor setup and maintenance of vendor records

Assist HR with onboarding paperwork and related administrative tasks

Order and maintain office and safety supplies inventory

Manage incoming and outgoing mail and courier services

Answer and route incoming phone calls daily

Make word processing edits for and prepare various engineering reports and proposals 

Requirements:

Experience working in engineering firm and performing similar responsibilities is preferred

Minimum of one year experience in accounts receivable, accounts payable, and collectionsMinimum of one year relevant & related billing experience preferred.Proficient in Microsoft Word, Excel, and OutlookProven record of billing accuracy and consistently meeting billing deadlines and management objectivesAbility to learn and become proficient with billing in an ERP accounting systemDemonstrated ability to build and maintain cooperative working relationshipsExcellent customer service orientation, verbal communication, and professional writing skillsStrong organizational skills, attention to detail, and ability to multitask effectivelySelf-starter with solid analytical and problem-solving abilitiesStrong analytical and problem-solving skillsFlorida Notary or able to become commissionedReliable attendance and ability to work on-site during regular business hours

We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

We are proud to be an Equal Opportunity Employer.  All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.

We invite applications from all interested parties.  No agencies.

Learn about Ardaman and explore our open positions at www.ardaman.com

 

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Additional Information Organization: 113 AAI