We are hiring in our Luxembourg office for an administrative assistant to support our Office Manager in maintaining operational efficiency, supporting our senior leadership team and ensuring continuity in administrative and executive support functions.

How you'll spend your time...

Run the office reception desk and welcoming visitors.Help maintain the office environment.Diary management and meeting room preparation.Organising business travel and team events.Supporting quarterly board meetings.Sorting and distributing post and organising couriers.Processing invoices and expense reports.Document scanning, copying, and filing.Ordering office and kitchen supplies and maintaining equipment.Acting as an additional point of contact for suppliers and service providers.

To be successful in this role you will have...

Ability to manage multiple tasks efficiently and prioritize effectively.Strong attention to detail in scheduling, filing, and document handlingExperience with expense reporting systems and travel booking platforms.Ability to interact confidently with internal stakeholders and external vendorsProfessional verbal and written communication in EnglishWorks well in a team environment, supporting colleagues and leadership.Proactive in identifying ways to assist and improve office operations.Comfortable using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

It would be great if you also had...

French or German language skills

Working a minimum of 4 days per week in the Luxembourg office, with the possibility of 1 day per week working from home (subject to relevant tax/cross border working restrictions).

About Columbia Threadneedle Investments

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.

Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.

 

Full-Time/Part-Time

Full time

Worker Sub Type

Permanent

Job Family Group

Business Support & Operations