The Administrative Assistant provides comprehensive administrative support to the Chief of Cardiology and the Executive Director, ensuring the smooth and efficient operation of the cardiology administrative suite. This role manages confidential and time‑sensitive information with discretion and accuracy. The Administrative Assistant communicates effectively via phone, email, and in person, and ensures all tasks and responsibilities are completed with a high level of quality, professionalism, and timeliness.


Principal Accountabilities:

1. Organizes and schedules meetings and appointments, maintains contact list, and answers phone calls.
2. Produces and distributes correspondence memos, letters, faxes and forms.
3. Assists in the preparation of regularly scheduled reports and 
4. Develops and maintains a filing system, orders office supplies and books travel arrangements

5. Plans and organizes department related events & meetings.
6. Provides general support to visitors and provides information by answering questions and requests.
7. Researches and creates presentations.
8. Prepares and monitors, reconciles invoices including but not limited to CHC physician billing.
9. Performs other related duties as assigned.