If you are bilingual in Spanish and English and looking for a full‑time, 40‑hour work week Monday–Friday, we have an immediate administrative opportunity available. It is 5 days in office.

For immediate consideration, please email your resume and your interview availability to (sanmalik@actalentservices.com) today or tomorrow. I am scheduling interviews this week and looking to hire right away.

Job Title: Administrative Assistant

Job Description

We are seeking an experienced Administrative Assistant with two to three years of customer service experience. The ideal candidate will possess strong verbal communication skills, professional phone etiquette, and proficiency in Microsoft Outlook, Word, and Excel. You should be adept at multitasking under pressure while maintaining accuracy and have a detail-oriented approach with reliable follow-through.

Responsibilities

Provide exceptional customer service and support.Check in clients and verify insurance details.Handle intake workflows and manage client interactions.Schedule appointments efficiently and accurately.Maintain clear and professional communication via phone, email, and in-person.Ensure data entry accuracy and maintain confidential information in compliance with HIPAA.Navigate office administration tasks including clerical duties and front desk operations.Adapt to changing needs and prioritize competing tasks effectively.Maintain a clean and safe reception area.

Essential Skills

Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel.Strong verbal communication skills and professional phone etiquette.Ability to multitask effectively under pressure while maintaining accuracy.Detail-oriented with reliable follow-through.Experience in customer service within a fast-paced environment.Bilingual proficiency in English and Spanish.Cultural competence and professional client interaction.Experience handling confidential information and understanding of HIPAA regulations.

Additional Skills & Qualifications

Familiarity with electronic health records (EHR) systems.Experience in scheduling and office administration.Strong judgment and ability to adapt to changing needs.Ability to produce grammatically correct written correspondence.Organized and able to prioritize tasks effectively.Familiarity with office equipment.

Work Environment

This role operates within a fast-paced environment where multitasking is crucial. You will check in clients, verify their insurance, and handle intake workflows while simultaneously scheduling appointments. The ability to handle difficult or irate individuals professionally is essential. This is a rewarding opportunity to work in a non-profit organization that allows you to help people. You will be required to work onsite and travel between locations as needed, with availability to work 8 hour shifts between the hours of 8 AM and 7 PM, Monday through Friday.

Job Type & Location

This is a Contract to Hire position based out of Hartford, CT.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartford,CT.

Application Deadline

This position is anticipated to close on Feb 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.