Union LOA Specialist (Administrative Assistant)

Location: Kankakee, IL (Hybrid: 4 days onsite, 1 day remote per week – flexible)

Employment Type: Contract (12 months)

Schedule: Standard business hours, Monday–Friday

Compensation: $25.00 per hour

Hiring Company: Aston Carter (on behalf of a client)

About the Role

We’re seeking a detail-oriented Union LOA Specialist to support leave of absence (LOA) and sick leave benefit administration for bargaining unit employees. In this role, you’ll review and process leave applications in accordance with company policy, union contracts, and state/federal regulations, coordinate communications with key departments, and maintain compliant records. This is a great opportunity for someone who is organized, service-focused, and comfortable working with confidential information.

What You’ll DoAdminister Sick Leave & LOA: Review and process sick leave and medical leave applications (short-term and long-term) in alignment with policies, union contract language, and applicable regulations.System Accuracy: Ensure correct and timely data entry in the payroll/attendance system.Coordinate Communications: Notify and partner with Security, Training, HR, and employee departments regarding leave status and return-to-work updates.Inbox & Forms Management: Manage the Kankakee medical inbox, respond to inquiries, and process medical documentation promptly.Labor Proceedings Support: Participate in grievance meetings related to medical leave matters and attend arbitration hearings when medically related absences result in termination.Recordkeeping & Compliance: Maintain medical records, absence forms, and doctor’s notes in compliance with PHI and HIPAA requirements.Site Wellbeing Support: Assist the Kankakee Wellbeing Committee with monthly site-wide initiatives.Project Support: Assist the Global Benefits team with special projects and tasks as needed.Minimum QualificationsHigh school diploma or equivalent.2+ years in a customer- or employee-facing role (HR, benefits, payroll, union environment, or leave administration experience a plus).Proficiency with Microsoft Office (Excel, PowerPoint, Word).Preferred QualificationsAssociate’s or Bachelor’s degree in a related field.Workday experience or familiarity with HRIS systems.Interview Process1–2 rounds with the hiring manager and one additional team member.Why Join as an Aston Carter ConsultantGain experience in a structured environment supporting a union workforce.Build HR/benefits/LOA expertise while contributing to meaningful employee support programs.Work LocationHybrid in Kankakee, IL: 4 days onsite, 1 day remote per week (flexible).Pay$25.00 per hour (W2).

Job Type & Location

This is a Contract position based out of Kankakee, IL.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Kankakee,IL.

Application Deadline

This position is anticipated to close on Feb 18, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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