Returning Candidate? Log back in! Administrative Assistant Job Locations US-IN-Indianapolis ID 2026-47982 Company Havel Category Administrative Services Position Type Full-Time Location Type Onsite Posted Date 2 days ago(2/3/2026 2:25 PM) About Us

From mechanical system analysis and standard energy retrofits, to the installation of complex and integrated protocol systems, we deliver state-of-the-art expertise and customer-centered service.

Job Summary

Havel is looking for a Building Automation Coordinator. In this position you will be responsible for assisting our Purchasing Staff, Project Managers, Service Managers, and Sales Staff

#havel #shambaugh #LI-DF #-Onsite

Essential Duties & Responsibilities Assist all project managers and field personnel with any administrative task necessary for our projectsMaterial orders and data entry that goes with itComplete returns from over ordering or faulty partsOrder advance replacement parts and send back parts for repair (Keep detailed information for all parts)Backup support for phones and assisting visitors that enter the buildingAssist with creating service tickets and purchasing parts when neededElectronic filing through Studio 360Update material tracking spreadsheet dailyFile electronically on a weekly basisMaintain any stocked parts and make sure they are being used on projects prior to orderingCreating and updating all documents associated with new project booking Qualifications 3+ years of experience with billing, administration, coordination, or related functions.Proficient in Microsoft Word, and ExcelProven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking down information, etc.Working hours will be 8:00AM – 5:00PMRegular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Options ApplyApplyEmail a FriendEmail a Friend Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Application FAQs

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