Details **Open Date** 02/11/2026 **Requisition Number** PRN44206B **Job Title** Administrative Assistants **Working Title** Administrative Assistant **Career Progression Track** S00 **Track Level** S2 - Intermediate **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** **VP Area** U of U Health - Academics **Department** 00281 - Pharmacotherapy **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $19.50 – $22.50 **Close Date** 05/11/2026 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Complete routine tasks under moderate supervision. Qualifications: 1-year related experience High school diploma **Learn more about the great benefits of working for University of Utah: benefits.utah.edu** **The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.** **Responsibilities** **Responsibilities:** Be highly detailed, organized and have effective communication skills while multi-tasking and problem-solving quickly and efficiently to provide complex office support to administrative staff and faculty Make time management decisions that ensure all duties are completed in a timely manner Be familiar with both department and University policies, procedures, and organizations to assist with program planning and implementation Demonstrate sensitivity to others’ needs while being understanding, helpful and keeping sensitive information confidential Greet and communicate with staff, faculty, students and visitors to answer questions and disseminate information Answer telephones, keep detailed messages, aid and direct callers and visitors to the appropriate person or office Receive, sort, and distribute incoming and outgoing mail and packages Schedule and arrange meetings Respond to queries from, coordinate, and attend activities with student/staff/faculty, other departments, the community, and program partners Actively sit on and participate in committees and meetings Assist with word processing, data entry, Internet, and record searches; maintain reports by gathering and assembling data; proficiency with Word, Excel, PowerPoint, and Adobe Acrobat Pro required Review and process documents and requests; Create and maintain files Assist in the creation and distribution of program materials, forms, and general correspondence Maintain and actively update department social media accounts Review and process applications through University systems and related forms; ensures compliance with university and department policies, procedures, and regulations Organize and maintain cleanliness of departmental areas Maintain office equipment; arrange for service calls as needed Order, restock, and distribute department supplies; may be required to lift up to 25lbs occasionally Completes other tasks assigned; This is not inclusive of all job duties. Additional job responsibilities may be assigned as needed. **ACTION ITEMS :** 1) Please have one professional letter of recommendation emailed to tiffany.obonnon@pharm.utah.edu. 2) Provide a copy of a verified typing certificate within the last 90 days (e.g., Typing.com, keyhero.com) and upload into Applicant Documents – Other. **Minimum Qualifications** **EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). **Department may hire employee at one of the following job levels:** **Administrative Assistants, II:** Requires at least 1 year of related experience. **Preferences** Proficiency in office software Experience in creating platform-optimized content, including short-form video (Reels/TikTok) and branded graphics Highly motivated individuals with a desire to work in a collaborative environment and willing to take direction Individuals with the ability to work well under pressure and changing priorities Individuals with a commitment to provide excellent customer service **Type** Benefited Staff **Special Instructions Summary** **Additional Information** _The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._ _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._ _The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._ _To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_ _Director/ Title IX Coordinator_ _Office of Equal Opportunity and Affirmative Action ( OEO /AA)_ _383 University Street, Level 1 OEO Suite_ _Salt Lake City, UT 84112_ _801-581-8365_ _oeo@utah.edu_ _Online reports may be submitted at_ **oeo.utah.edu** **_For more information:_** **https://www.utah.edu/nondiscrimination/** **_To inquire about this posting, email:_** **employment@utah.edu** **_or call 801-581-2300._** _The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._ _This position may require the successful completion of a criminal background check and/or drug screen._ _https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._