Job Title: Administrative AssistantJob Description

We are seeking a dynamic and detail-oriented Administrative Assistant to support our Title and Insurance departments. The ideal candidate will excel in communication, thrive in fast-paced environments, and be eager to learn. Fluency in Spanish is preferred.

ResponsibilitiesManage incoming titles for new deals and follow up with sellers and brokers for titles not received.Coordinate with customers to arrange next steps for title work and track title status.Collaborate with the title team to send paperwork to requested locations.Utilize automated systems for mass follow-up attempts.Oversee insurance claims from inception to payment and update internal systems with claim status.Communicate with adjustors to provide required documents and follow up on claim status.Create payoffs for insurance payouts and work with third-party shops on repair claims.Generate payoffs for repossession accounts.Essential SkillsBachelor's Degree (BA)Proficiency in Microsoft Office SuiteAt least 1 year of experience in an administrative settingStrong attention to detailAdditional Skills & QualificationsExperience in the automotive industry or title documentation is a plus.Willingness to learn and adapt in a dynamic environment.Proficiency in Microsoft ExcelSpanish-speaking abilities are an advantage.Work Environment

This position is 100% onsite, with a start time of 7:30 am, working an 8-hour shift with a half-hour lunch break. The role is based at the corporate headquarters in Norwalk, supporting a subsidiary in California. Our company, known for its stability and growth, offers a contract-to-hire opportunity in a team of approximately 30 employees. The organization specializes in financing large-scale equipment such as trucks, medical equipment, and restaurant supplies.

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $20.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Jan 30, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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