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Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to two department heads within a leading investment firm. This newly created role requires exceptional organizational skills, strong technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. The hours are 7:30/8am - 5/5:30pm (with flexibility for overtime needed), and the role is onsite 5 days a week in Manhattan.

Responsibilities:

Manage complex calendars and coordinate meetings for two department headsArrange domestic travel and prepare detailed itineraries (primarily for one executive)Process expense reports and maintain accurate recordsDraft meeting agendas, take notes, and track follow-up action itemsAssist with creating presentations using PowerPoint templates and manipulate data in Excel for reporting and analysisCollaborate with internal teams and provide operational support for ad hoc projectsUtilize Slack and AI tools (e.g., ChatGPT) for communication and workflow optimization

Job Requirements:

Bachelor's degree required2+ years of administrative experience; professional services experience preferredStrong proficiency in Microsoft Excel (formulas, data manipulation, graph creation) and PowerPointFamiliarity and experience using SlackExcellent organizational and multitasking skills with attention to detailStrong written and verbal communication skills; professional demeanorAbility to work independently, exercise sound judgment, and maintain confidentialityTech-savvy and adaptable to new tools and processes

Compensation/Benefits:

Up to $125K base salary + bonus100% employer-paid medical coverage, annual HAS contributionFertility benefitsFitness benefits and free daily lunch ($20/day)401(k) with employer match20 day PTO package A1444262NY-Perm_1769117702 To Apply for this Job Click Here